ShyamalaR/Slack-Drupal-Community-Governance-Transcript2

## Slack-Drupal-Community-Governance-Transcript2
shyamala [11:27 AM]
Hi Everybody!


[11:27]
Namaste!


[11:28]
Welcome to this meeting to discuss Drupal Community Governance! This is one of a series of meetings we are holding in this channel to connect people who are interested in governance with each other, provide a forum for people to share their thoughts, and empower the community to determine the next steps. Additional background can be found at: https://www.drupal.org/association/blog/evolving-community-governance-survey-results-and-a-call-to-action
Drupal.org
Evolving Community Governance - Survey Results and a Call to Action
October 23, 2017: Additional meetings have been scheduled in Slack and IRC. Please consult the schedule for more details.  These results and analysis were initially presented at the DrupalCon Vienna community summit on September 25, 2017.
Sep 25th at 9:49 PM


[11:31]
Good Morning! Good Afternoon! Good Evening! To all the #drupal friends!


ok_lyndsey [11:31 AM]
Hello and namaste to you


shyamala [11:33 AM]
Hi @ok_lyndsey Thanks for taking time away from your family and joining us! (edited)


[11:33]
This meeting is text-only. There is no audio or video component.


[11:34]
The entire slack transcript will be recorded and available after this meeting. Threads not included.  This means that we’ll be copying and pasting the chat, including usernames, and pasting it into a gist (or other format) to be linked at the bottom of the scheduling google doc - https://docs.google.com/document/d/1jDNAoZtU4S6hrAA6BlS3Fhx6Js4pWLvrRBNDr_0ySA8/edit?ts=59ce7f2c#

[11:34]
Please remember that this is a Drupal space, and is also subject to the Drupal Code of Conduct: https://www.drupal.org/dcoc
Drupal.org
Drupal Code of Conduct
As our community grows, it is imperative that we preserve the things that got us here; namely, keeping Drupal a fun, welcoming, challenging, and fair place to play. The Drupal Code of Conduct (DCOC) states our shared ideals with respect to conduct. Think of this as coding standards for people. It is an expression of our ideals, not a rulebook. It is a way to communicate our existing values to the entire community. This code of conduct is based on the one developed by Ubuntu, with the addition of Show more…
Aug 27th, 2010 at 7:41 PM


ok_lyndsey [11:34 AM]
Thanks for inviting me. I hadn't realised it was on. I appreciate it - reach is always tough


shyamala [11:34 AM]
If you feel uncomfortable sharing publicly in this space, you can DM me
If you’re participating in this meeting, please respond to this thread with your name, and [question].

arunkumark [11:35 AM]
joined #governance.

shyamala [11:35 AM]
@ok_lyndsey the CWG wants to facilitate and make sure this is a community driven process and I am glad you were able to join!


[11:37]
Any thoughts on the #drupal community governance, as result of some of the recent events. Any questions, ideas how we can as a community work together if we leave Drupalcon aside.

[11:39]
Thoughts on how  bring awareness and participation and inputs to/from local communities on Drupal Community governance ?

arunkumark [11:42 AM]
@shyamala Am not sure but most of the small communities not aware of the Drupal governance


shyamala [11:43 AM]
@arunkumark any ideas or suggestions on how we could bring awareness?

[11:43]
@arunkumark Thanks for joining!

johnalbin [11:43 AM]
Honestly, the large communities don't have a grasp on what "governance" means.

2 replies Last reply today at 11:46 AM View thread


shyamala [11:45 AM]
It took mean a while to figure out Drupal Governance Structure, Here want to share the interesting diagram that @gdemet came up with
https://twitter.com/gdemet/status/912315939713990658
George DeMet @gdemet
@shyam_raj Here’s a more complete version of the chart: https://pbs.twimg.com/media/DKkygEGVYAEj1-L.jpg
TwitterSep 25th at 7:30 PM (148kB)
(edited)


ok_lyndsey [11:46 AM]
I think there is a lot of room for mentorship within the community with a focus on small and emerging communities. Sometimes looking inward raises issues and politics, looking outward can be more diplomatic and educational. It forces a shift in thinking. When you explain something you quickly appreciate knowledge gaps and ambiguity


shyamala [11:46 AM]
Please don't post replies as they will not show up on the transcript. Request you to post the responses upfront! Thanks @parth_gohil Wonderful ideas! (edited)


arunkumark [11:47 AM]
In common the Drupalars regurlaly conducting meetups for GTD and code sprints. That may be the reason of unknown about governance (edited)


parth_gohil [11:48 AM]
I personally have been dribbling with the thought of who should take the decisions and how on a local level.
Decisions of any kind that affects the community. Major decisions like formalising accounts, formalising the body itself, etc…
John Albin Wilkins
Honestly, the large communities don't have a grasp on what "governance" means.
Thread in #governanceToday at 11:43 AM


shyamala [11:48 AM]
@ok_lyndsey love the idea to look outwards!


ok_lyndsey [11:48 AM]
@parth_gohil can you copy/repeat your comments in the channel, they were good points


[11:49]
Snap :)


shyamala [11:50 AM]
@ok_lyndsey any suggestions on implementation of mentor-ship?

[11:51]
@arunkumark do you think starting meet up, code sprints with a slide on Drupal Governance, Code of conduct is a way to create awareness?


arunkumark [11:51 AM]
Yes, its definitely works

shyamala [11:53 AM]
@parth_gohil so agree to what you say. No sustainable formula  for local groups, it's pretty random and many cases depends on a few how get burned out (edited)


parth_gohil [11:54 AM]
I have been observing how WordPress community works and there are similarities but starkest difference is how some of these major decisions are being taken.
Shyamala Rajaram
@parth_gohil so agree to what you say. No sustainable formula  for local groups, it's pretty random and many cases depends on a few how get burned out
Posted in #governanceToday at 11:53 AM


ok_lyndsey [11:54 AM]
Firstly recognise that any volunteer tasks are difficult and imperfect. That we need to support volunteers at all times. I know that the community cares and we do, but it's easy to overwhelm people or to miss things.

Recently I've been involved in a national event with a weekend of hackathon in 36 locations across Australia on a weekend. Logistically and pressure on volunteers and organisers it's huge. I actually don't want to be involved in it any more until they restucute their systems and support and I've spent a fair bit of time creating a plan for them based on feedback they have had over the years.

Whether they stop and put the resources aside to implement I'm not sure.


[11:55]
Ah @parth_gohil you raise volunteer stress too.

I'd love to hear your observations from WordPress


parth_gohil [11:56 AM]
With regards to events atleast I’ve noticed most of the regulations are engorced by central.wordcamp.org and they help facilitate a lot of the initial processes that the event needs to follow.

They also help with sponsorship!!!
Lyndsey Jackson
Ah @parth_gohil you raise volunteer stress too.

I'd love to hear your observations from WordPress
Posted in #governanceToday at 11:55 AM


[11:57]
@ok_lyndsey there’s a lot more which I’d like to document but these are some that we can push for within Drupal Immediately so as to avoid so much stress & panic (borne by volunteers).

shyamala [11:58 AM]
@ok_lyndsey  there are so many ways we can recognize volunteer participation, especially the non code ones and the steps you are taking to bring back Community Spotlight is amazing! Thank you!


[12:00]
@parth_gohil a central organization that helps support local events - guides them, provides material and even sponsorship is what you are talking about. In wordpress is this volunteer driven (the central organization?)

[12:00]
Loving this session, so many great ideas already! Thanks all! (edited)

ok_lyndsey [12:02 PM]
On one hand Drupal has these great systems in place to deal with code, but the community and people side not so much. It's very common where you have community projects that evolve and evolve rapidly.

My Drupal friend on Twitter sent me today: "I often forget how much Drupal has grown my first DrupalCamp 17 of us, first DrupalCon was just near 1000 or just over now they are at 4k"

With expansion of numbers of people and events you have to rethink and redesign systems and engagement. And like any tech system/engineering, you must invest in it


piyushpoddar [12:03 PM]
Another interesting community I have been witnessing since last 1-2 years is Salesforce. I know this may not be replicable for Drupal and similar other OpenSource communities, but worth sharing.

They have local user groups which are pretty active and hold regular events. The turnouts in this meetups are good and range between 30-100. Salesforce funds most of these meetups ( unless someone wants to sponsor it, in which case they get to present their demo etc..) and encourages local user group leaders to organize these events regularly. Minimum one event per quarter is mandatory to maintain the funding. (edited)


shyamala [12:04 PM]
@ok_lyndsey Do you mean Document processes to avoid so much stress & panic for Volunteers?
Parth Gohil
@ok_lyndsey there’s a lot more which I’d like to document but these are some that we can push for within Drupal Immediately so as to avoid so much stress & panic (borne by volunteers).
Posted in #governanceToday at 11:57 AM
(edited)

ok_lyndsey [12:05 PM]
@piyushpoddar I definitely think finding the best examples from other places is a great idea. It's a bit off topic I think but the ruby on rails communitybis doing excellent things to attract women and diversity


parth_gohil [12:06 PM]
I am still unclear on that but from what I understand WordCamp Central was in place to help formalise event organising early on by the WordPress Community.
Shyamala Rajaram
@parth_gohil a central organization that helps support local events - guides them, provides material and even sponsorship is what you are talking about. In wordpress is this volunteer driven (the central organization?)
Posted in #governanceToday at 12:00 PM


ok_lyndsey [12:07 PM]
@shyamala I work in rural community development so I think a lot about how to do things at scale and efficiently. I've been thinking about toolkits as distributions and collaboration platforms as ways to have connection and sharing of information. Documentation is one piece. But so is connecting and sharing and support for coordinators


shyamala [12:08 PM]
On boarding process

[12:09]
toolkits to run meetups and camps and tools for local community leaders! ++

ok_lyndsey [12:09 PM]
I've started to become worried about the experience of people in emerging communities and countries; primarily because not bringing them up and along is an opportunity lost. If people aren't getting the most from Drupal opportunities and they aren't building the best sites they can be, it's opportunity missed for everyone


shyamala [12:10 PM]
and there is so much knowledge already they should not be reinventing, totally agree


parth_gohil [12:10 PM]
I’ve seen “Community Organiser” roles in the wordpress community. They basically get paid to help engage the community effectively. I so wish we had such roles in Drupal.
Lyndsey Jackson
On one hand Drupal has these great systems in place to deal with code, but the community and people side not so much. It's very common where you have community projects that evolve and evolve rapidly.

My Drupal friend on Twitter sent me today: "I often forget how much Drupal has grown my first DrupalCamp 17 of us, first DrupalCon was just near 1000 or just over now they are at 4k"

With expansion of numbers of people and events you have to rethink and redesign systems and engagement. And like any Show more…
Posted in #governanceToday at 12:02 PM


ok_lyndsey [12:10 PM]
And on the Spotlight - the story is one thing, but the comments point to much more exciting opportunities


parth_gohil [12:11 PM]
Yes! Also help create a process so that these are enforced.
Shyamala Rajaram
@ok_lyndsey Do you mean Document processes to avoid so much stress & panic for Volunteers?
Posted in #governanceToday at 12:04 PM

shyamala [12:12 PM]
All this on Volunteer time vs Paid is what @parth_gohil is getting at??


ok_lyndsey [12:13 PM]
Agree @shyamala so much knowledge. Again, that mentor switch of teaching others and looking outwards. I work in asset based community development - it's inside out (instead of bottom up or top down) and is about looking at what's strong and what works in a community and how to get more of it


[12:14]
@parth_gohil I agree re paid roles. Humans are time consuming :grin:


shyamala [12:14 PM]
Look for what works and do more of it, Lovely!

[12:15]
Lovely conversation around Community management....

laurarocks [12:15 PM]
What I have understood from WordPress Community, they have tools that camp organisers can use (budgeting, best practises etc) and if you want financial support, there is all kinds of things you have to do in order to get it (to make sure the event is organised as it should). And I think you can’t use the name unless you agree to certain terms. I don’t know this very well but it is something that maybe should be looked up as a reference?


shyamala [12:15 PM]
Any thoughts on the Drupal Governance Structure?

parth_gohil [12:15 PM]
I wonder how my reactions will come up on the transcript… :grimacing:
Lyndsey Jackson
@parth_gohil I agree re paid roles. Humans are time consuming :grin:
Posted in #governanceToday at 12:14 PM


ok_lyndsey [12:16 PM]
Thanks @laurarocks that starts to build in a clear structure too


shyamala [12:16 PM]
@laurarocks and @parth_gohil I can connect you with Jenny from the Wordpress community who will be happy to share this knowledge with us.


[12:16]
@nerdstein has done a lot of work in understanding Governance models of other open source communities too.

[12:17]
We definitely need more minds thinking and finding answers to evolve from where we are today!

laurarocks [12:17 PM]
Yes, I have met Jenny actually a few times, as I am sort of in both communities, although more in Drupal community.


parth_gohil [12:17 PM]
@laurarocks ditto

ok_lyndsey [12:18 PM]
Just hiring community organisers without redoing system and structure is a time sink. But the redoing needs to be paid or sponsored


parth_gohil [12:19 PM]
@shyamala I have been speaking with WordCamp organisers here in India and understanding how things work, but it’d be great to speak with Jenny from WordPress

ok_lyndsey [12:20 PM]
On governance. I haven't gone back through the channel. I missed a week and therefore over 950 messages :grin:

But I see key themes emerging and evolving


piyushpoddar [12:20 PM]
+1 to community organisers or Community managers, and to having a defined/ documented process for running the community prior to appointing them.

Paid roles might be tricky, but with perks like sponsoring their trip to Drupalcons or International Camps by DA and others could bring in more interest. (edited)

shyamala [12:21 PM]
We are nearing the end - I need just a few more minutes

[12:21]
I am going to summarize the key takeaways

ok_lyndsey [12:21 PM]
Governance is then the framework that underpins that community management and gives people something to point back to


shyamala [12:21 PM]
need you all to validate and vote on it

[12:23]
1. Inside out approach (instead of bottom up or top down) and is about looking at what's strong and what works in a community and how to get more of it.


[12:23]
2. Toolkits as distributions and collaboration platforms as ways to have connection and sharing of information


[12:23]
3. Common the Drupalars regurlaly conducting meetups for GTD and code sprints -  starting meet up, code sprints with a slide on Drupal Governance, Code of conduct is a way to create awareness.


[12:23]
4. Recognise that any volunteer tasks are difficult and imperfect. That we need to support volunteers at all times.know that the community cares and we do. More ways to recognize!


[12:23]
5. Just hiring community organisers without redoing system and structure is a time sink. But the redoing needs to be paid or sponsored.


[12:23]
6. "look to other processes in similar communities to identify strategies that could work for us" (edited)


[12:24]
7. Paid  “Community Organiser” roles


[12:24]
Anything we should add to this list!

ok_lyndsey [12:26 PM]
Rather than point 6 I'd prefer to say something like "look to other processes in similar communities to identify strategies that could work for us"


shyamala [12:27 PM]
Thank you so much! @ok_lyndsey++ @arunkumark++ @parth_gohil++ @johnalbin++ @piyushpoddar ++ @laurarocks++

parth_gohil [12:27 PM]
I think that’s the means to developing the tools and such for us but I think the text was on point :slightly_smiling_face:
Lyndsey Jackson
Rather than point 6 I'd prefer to say something like "look to other processes in similar communities to identify strategies that could work for us"
Posted in #governanceToday at 12:26 PM


PlusPlus++ APP [12:27 PM]
Exquisite. [@ok_lyndsey, now at 6 points]

[12:27]
Delicious. [@arunkumark, now at 1 point]

[12:27]
Superb. [@parth_gohil, now at 1 point]

[12:27]
Bravo. [@johnalbin, now at 1 point]

[12:27]
Bravo. [@piyushpoddar, now at 1 point]

[12:27]
Well done. [@laurarocks, now at 1 point]

shyamala [12:28 PM]
It was wonderful to have minds from across the globe sharing their ideas!


piyushpoddar [12:28 PM]
Thank you @shyamala for leading and running the meeting on a weekend afternoon!!


shyamala [12:28 PM]
Will be posting a transcript of the same and you can find the pas transcripts at: https://docs.google.com/document/d/1jDNAoZtU4S6hrAA6BlS3Fhx6Js4pWLvrRBNDr_0ySA8/edit

slackbot [12:28 PM] Only visible to you
That looks like a Google Drive link — do you want to connect Google Drive to Slack? You’ll be able to preview files, manage access to documents, get notified about comments, and see new files shared with you.

Yes, allow

Not now

Never

ok_lyndsey [12:29 PM]
Can I say how lovely it was to hear from you all. Some I know a little and some not at all. It's lovely. Thank You for being proactive and a great facilitator @shyamala


laurarocks [12:29 PM]
Thank you @shyamala for leading! I just happend to come across this and it was great timing for me (Saturday morning in Finland!)


parth_gohil [12:30 PM]
Thanks @shyamala @ok_lyndsey @arunkumark @johnalbin @piyushpoddar @laurarocks. I am a bit relieved knowing there are other people who have similar concerns :slightly_smiling_face:


shyamala [12:30 PM]
Keep you all updated on future session & updates on Twitter do watch out!


[12:31]
Thanks again!


piyushpoddar [12:31 PM]
Thanks and :wave: everyone.


ok_lyndsey [12:31 PM]
:raised_hands:


parth_gohil [12:32 PM]
Thanks and bye everyone :slightly_smiling_face:
	shyamala [11:27 AM]
	Hi Everybody!


	[11:27]
	Namaste!


	[11:28]
	Welcome to this meeting to discuss Drupal Community Governance! This is one of a series of meetings we are holding in this channel to connect people who are interested in governance with each other, provide a forum for people to share their thoughts, and empower the community to determine the next steps. Additional background can be found at: https://www.drupal.org/association/blog/evolving-community-governance-survey-results-and-a-call-to-action
	Drupal.org
	Evolving Community Governance - Survey Results and a Call to Action
	October 23, 2017: Additional meetings have been scheduled in Slack and IRC. Please consult the schedule for more details. These results and analysis were initially presented at the DrupalCon Vienna community summit on September 25, 2017.
	Sep 25th at 9:49 PM


	[11:31]
	Good Morning! Good Afternoon! Good Evening! To all the #drupal friends!


	ok_lyndsey [11:31 AM]
	Hello and namaste to you


	shyamala [11:33 AM]
	Hi @ok_lyndsey Thanks for taking time away from your family and joining us! (edited)


	[11:33]
	This meeting is text-only. There is no audio or video component.


	[11:34]
	The entire slack transcript will be recorded and available after this meeting. Threads not included. This means that we’ll be copying and pasting the chat, including usernames, and pasting it into a gist (or other format) to be linked at the bottom of the scheduling google doc - https://docs.google.com/document/d/1jDNAoZtU4S6hrAA6BlS3Fhx6Js4pWLvrRBNDr_0ySA8/edit?ts=59ce7f2c#

	[11:34]
	Please remember that this is a Drupal space, and is also subject to the Drupal Code of Conduct: https://www.drupal.org/dcoc
	Drupal.org
	Drupal Code of Conduct
	As our community grows, it is imperative that we preserve the things that got us here; namely, keeping Drupal a fun, welcoming, challenging, and fair place to play. The Drupal Code of Conduct (DCOC) states our shared ideals with respect to conduct. Think of this as coding standards for people. It is an expression of our ideals, not a rulebook. It is a way to communicate our existing values to the entire community. This code of conduct is based on the one developed by Ubuntu, with the addition of Show more…
	Aug 27th, 2010 at 7:41 PM


	ok_lyndsey [11:34 AM]
	Thanks for inviting me. I hadn't realised it was on. I appreciate it - reach is always tough


	shyamala [11:34 AM]
	If you feel uncomfortable sharing publicly in this space, you can DM me
	If you’re participating in this meeting, please respond to this thread with your name, and [question].

	arunkumark [11:35 AM]
	joined #governance.

	shyamala [11:35 AM]
	@ok_lyndsey the CWG wants to facilitate and make sure this is a community driven process and I am glad you were able to join!


	[11:37]
	Any thoughts on the #drupal community governance, as result of some of the recent events. Any questions, ideas how we can as a community work together if we leave Drupalcon aside.

	[11:39]
	Thoughts on how bring awareness and participation and inputs to/from local communities on Drupal Community governance ?

	arunkumark [11:42 AM]
	@shyamala Am not sure but most of the small communities not aware of the Drupal governance



	shyamala [11:43 AM]
	@arunkumark any ideas or suggestions on how we could bring awareness?

	[11:43]
	@arunkumark Thanks for joining!

	johnalbin [11:43 AM]
	Honestly, the large communities don't have a grasp on what "governance" means.

	2 replies Last reply today at 11:46 AM View thread


	shyamala [11:45 AM]
	It took mean a while to figure out Drupal Governance Structure, Here want to share the interesting diagram that @gdemet came up with
	https://twitter.com/gdemet/status/912315939713990658
	George DeMet @gdemet
	@shyam_raj Here’s a more complete version of the chart: https://pbs.twimg.com/media/DKkygEGVYAEj1-L.jpg
	TwitterSep 25th at 7:30 PM (148kB)
	(edited)


	ok_lyndsey [11:46 AM]
	I think there is a lot of room for mentorship within the community with a focus on small and emerging communities. Sometimes looking inward raises issues and politics, looking outward can be more diplomatic and educational. It forces a shift in thinking. When you explain something you quickly appreciate knowledge gaps and ambiguity


	shyamala [11:46 AM]
	Please don't post replies as they will not show up on the transcript. Request you to post the responses upfront! Thanks @parth_gohil Wonderful ideas! (edited)



	arunkumark [11:47 AM]
	In common the Drupalars regurlaly conducting meetups for GTD and code sprints. That may be the reason of unknown about governance (edited)



	parth_gohil [11:48 AM]
	I personally have been dribbling with the thought of who should take the decisions and how on a local level.
	Decisions of any kind that affects the community. Major decisions like formalising accounts, formalising the body itself, etc…
	John Albin Wilkins
	Honestly, the large communities don't have a grasp on what "governance" means.
	Thread in #governanceToday at 11:43 AM



	shyamala [11:48 AM]
	@ok_lyndsey love the idea to look outwards!


	ok_lyndsey [11:48 AM]
	@parth_gohil can you copy/repeat your comments in the channel, they were good points



	[11:49]
	Snap :)


	shyamala [11:50 AM]
	@ok_lyndsey any suggestions on implementation of mentor-ship?

	[11:51]
	@arunkumark do you think starting meet up, code sprints with a slide on Drupal Governance, Code of conduct is a way to create awareness?



	arunkumark [11:51 AM]
	Yes, its definitely works

	shyamala [11:53 AM]
	@parth_gohil so agree to what you say. No sustainable formula for local groups, it's pretty random and many cases depends on a few how get burned out (edited)


	parth_gohil [11:54 AM]
	I have been observing how WordPress community works and there are similarities but starkest difference is how some of these major decisions are being taken.
	Shyamala Rajaram
	@parth_gohil so agree to what you say. No sustainable formula for local groups, it's pretty random and many cases depends on a few how get burned out
	Posted in #governanceToday at 11:53 AM


	ok_lyndsey [11:54 AM]
	Firstly recognise that any volunteer tasks are difficult and imperfect. That we need to support volunteers at all times. I know that the community cares and we do, but it's easy to overwhelm people or to miss things.

	Recently I've been involved in a national event with a weekend of hackathon in 36 locations across Australia on a weekend. Logistically and pressure on volunteers and organisers it's huge. I actually don't want to be involved in it any more until they restucute their systems and support and I've spent a fair bit of time creating a plan for them based on feedback they have had over the years.

	Whether they stop and put the resources aside to implement I'm not sure.



	[11:55]
	Ah @parth_gohil you raise volunteer stress too.

	I'd love to hear your observations from WordPress


	parth_gohil [11:56 AM]
	With regards to events atleast I’ve noticed most of the regulations are engorced by central.wordcamp.org and they help facilitate a lot of the initial processes that the event needs to follow.

	They also help with sponsorship!!!
	Lyndsey Jackson
	Ah @parth_gohil you raise volunteer stress too.

	I'd love to hear your observations from WordPress
	Posted in #governanceToday at 11:55 AM


	[11:57]
	@ok_lyndsey there’s a lot more which I’d like to document but these are some that we can push for within Drupal Immediately so as to avoid so much stress & panic (borne by volunteers).

	shyamala [11:58 AM]
	@ok_lyndsey there are so many ways we can recognize volunteer participation, especially the non code ones and the steps you are taking to bring back Community Spotlight is amazing! Thank you!


	[12:00]
	@parth_gohil a central organization that helps support local events - guides them, provides material and even sponsorship is what you are talking about. In wordpress is this volunteer driven (the central organization?)

	[12:00]
	Loving this session, so many great ideas already! Thanks all! (edited)

	ok_lyndsey [12:02 PM]
	On one hand Drupal has these great systems in place to deal with code, but the community and people side not so much. It's very common where you have community projects that evolve and evolve rapidly.

	My Drupal friend on Twitter sent me today: "I often forget how much Drupal has grown my first DrupalCamp 17 of us, first DrupalCon was just near 1000 or just over now they are at 4k"

	With expansion of numbers of people and events you have to rethink and redesign systems and engagement. And like any tech system/engineering, you must invest in it



	piyushpoddar [12:03 PM]
	Another interesting community I have been witnessing since last 1-2 years is Salesforce. I know this may not be replicable for Drupal and similar other OpenSource communities, but worth sharing.

	They have local user groups which are pretty active and hold regular events. The turnouts in this meetups are good and range between 30-100. Salesforce funds most of these meetups ( unless someone wants to sponsor it, in which case they get to present their demo etc..) and encourages local user group leaders to organize these events regularly. Minimum one event per quarter is mandatory to maintain the funding. (edited)


	shyamala [12:04 PM]
	@ok_lyndsey Do you mean Document processes to avoid so much stress & panic for Volunteers?
	Parth Gohil
	@ok_lyndsey there’s a lot more which I’d like to document but these are some that we can push for within Drupal Immediately so as to avoid so much stress & panic (borne by volunteers).
	Posted in #governanceToday at 11:57 AM
	(edited)

	ok_lyndsey [12:05 PM]
	@piyushpoddar I definitely think finding the best examples from other places is a great idea. It's a bit off topic I think but the ruby on rails communitybis doing excellent things to attract women and diversity


	parth_gohil [12:06 PM]
	I am still unclear on that but from what I understand WordCamp Central was in place to help formalise event organising early on by the WordPress Community.
	Shyamala Rajaram
	@parth_gohil a central organization that helps support local events - guides them, provides material and even sponsorship is what you are talking about. In wordpress is this volunteer driven (the central organization?)
	Posted in #governanceToday at 12:00 PM


	ok_lyndsey [12:07 PM]
	@shyamala I work in rural community development so I think a lot about how to do things at scale and efficiently. I've been thinking about toolkits as distributions and collaboration platforms as ways to have connection and sharing of information. Documentation is one piece. But so is connecting and sharing and support for coordinators


	shyamala [12:08 PM]
	On boarding process

	[12:09]
	toolkits to run meetups and camps and tools for local community leaders! ++

	ok_lyndsey [12:09 PM]
	I've started to become worried about the experience of people in emerging communities and countries; primarily because not bringing them up and along is an opportunity lost. If people aren't getting the most from Drupal opportunities and they aren't building the best sites they can be, it's opportunity missed for everyone



	shyamala [12:10 PM]
	and there is so much knowledge already they should not be reinventing, totally agree


	parth_gohil [12:10 PM]
	I’ve seen “Community Organiser” roles in the wordpress community. They basically get paid to help engage the community effectively. I so wish we had such roles in Drupal.
	Lyndsey Jackson
	On one hand Drupal has these great systems in place to deal with code, but the community and people side not so much. It's very common where you have community projects that evolve and evolve rapidly.

	My Drupal friend on Twitter sent me today: "I often forget how much Drupal has grown my first DrupalCamp 17 of us, first DrupalCon was just near 1000 or just over now they are at 4k"

	With expansion of numbers of people and events you have to rethink and redesign systems and engagement. And like any Show more…
	Posted in #governanceToday at 12:02 PM



	ok_lyndsey [12:10 PM]
	And on the Spotlight - the story is one thing, but the comments point to much more exciting opportunities


	parth_gohil [12:11 PM]
	Yes! Also help create a process so that these are enforced.
	Shyamala Rajaram
	@ok_lyndsey Do you mean Document processes to avoid so much stress & panic for Volunteers?
	Posted in #governanceToday at 12:04 PM

	shyamala [12:12 PM]
	All this on Volunteer time vs Paid is what @parth_gohil is getting at??



	ok_lyndsey [12:13 PM]
	Agree @shyamala so much knowledge. Again, that mentor switch of teaching others and looking outwards. I work in asset based community development - it's inside out (instead of bottom up or top down) and is about looking at what's strong and what works in a community and how to get more of it



	[12:14]
	@parth_gohil I agree re paid roles. Humans are time consuming :grin:



	shyamala [12:14 PM]
	Look for what works and do more of it, Lovely!

	[12:15]
	Lovely conversation around Community management....

	laurarocks [12:15 PM]
	What I have understood from WordPress Community, they have tools that camp organisers can use (budgeting, best practises etc) and if you want financial support, there is all kinds of things you have to do in order to get it (to make sure the event is organised as it should). And I think you can’t use the name unless you agree to certain terms. I don’t know this very well but it is something that maybe should be looked up as a reference?



	shyamala [12:15 PM]
	Any thoughts on the Drupal Governance Structure?

	parth_gohil [12:15 PM]
	I wonder how my reactions will come up on the transcript… :grimacing:
	Lyndsey Jackson
	@parth_gohil I agree re paid roles. Humans are time consuming :grin:
	Posted in #governanceToday at 12:14 PM


	ok_lyndsey [12:16 PM]
	Thanks @laurarocks that starts to build in a clear structure too


	shyamala [12:16 PM]
	@laurarocks and @parth_gohil I can connect you with Jenny from the Wordpress community who will be happy to share this knowledge with us.



	[12:16]
	@nerdstein has done a lot of work in understanding Governance models of other open source communities too.

	[12:17]
	We definitely need more minds thinking and finding answers to evolve from where we are today!

	laurarocks [12:17 PM]
	Yes, I have met Jenny actually a few times, as I am sort of in both communities, although more in Drupal community.


	parth_gohil [12:17 PM]
	@laurarocks ditto

	ok_lyndsey [12:18 PM]
	Just hiring community organisers without redoing system and structure is a time sink. But the redoing needs to be paid or sponsored


	parth_gohil [12:19 PM]
	@shyamala I have been speaking with WordCamp organisers here in India and understanding how things work, but it’d be great to speak with Jenny from WordPress

	ok_lyndsey [12:20 PM]
	On governance. I haven't gone back through the channel. I missed a week and therefore over 950 messages :grin:

	But I see key themes emerging and evolving


	piyushpoddar [12:20 PM]
	+1 to community organisers or Community managers, and to having a defined/ documented process for running the community prior to appointing them.

	Paid roles might be tricky, but with perks like sponsoring their trip to Drupalcons or International Camps by DA and others could bring in more interest. (edited)

	shyamala [12:21 PM]
	We are nearing the end - I need just a few more minutes

	[12:21]
	I am going to summarize the key takeaways

	ok_lyndsey [12:21 PM]
	Governance is then the framework that underpins that community management and gives people something to point back to


	shyamala [12:21 PM]
	need you all to validate and vote on it

	[12:23]
	1. Inside out approach (instead of bottom up or top down) and is about looking at what's strong and what works in a community and how to get more of it.


	[12:23]
	2. Toolkits as distributions and collaboration platforms as ways to have connection and sharing of information


	[12:23]
	3. Common the Drupalars regurlaly conducting meetups for GTD and code sprints - starting meet up, code sprints with a slide on Drupal Governance, Code of conduct is a way to create awareness.


	[12:23]
	4. Recognise that any volunteer tasks are difficult and imperfect. That we need to support volunteers at all times.know that the community cares and we do. More ways to recognize!


	[12:23]
	5. Just hiring community organisers without redoing system and structure is a time sink. But the redoing needs to be paid or sponsored.


	[12:23]
	6. "look to other processes in similar communities to identify strategies that could work for us" (edited)


	[12:24]
	7. Paid “Community Organiser” roles


	[12:24]
	Anything we should add to this list!

	ok_lyndsey [12:26 PM]
	Rather than point 6 I'd prefer to say something like "look to other processes in similar communities to identify strategies that could work for us"


	shyamala [12:27 PM]
	Thank you so much! @ok_lyndsey++ @arunkumark++ @parth_gohil++ @johnalbin++ @piyushpoddar ++ @laurarocks++

	parth_gohil [12:27 PM]
	I think that’s the means to developing the tools and such for us but I think the text was on point :slightly_smiling_face:
	Lyndsey Jackson
	Rather than point 6 I'd prefer to say something like "look to other processes in similar communities to identify strategies that could work for us"
	Posted in #governanceToday at 12:26 PM



	PlusPlus++ APP [12:27 PM]
	Exquisite. [@ok_lyndsey, now at 6 points]

	[12:27]
	Delicious. [@arunkumark, now at 1 point]

	[12:27]
	Superb. [@parth_gohil, now at 1 point]

	[12:27]
	Bravo. [@johnalbin, now at 1 point]

	[12:27]
	Bravo. [@piyushpoddar, now at 1 point]

	[12:27]
	Well done. [@laurarocks, now at 1 point]

	shyamala [12:28 PM]
	It was wonderful to have minds from across the globe sharing their ideas!



	piyushpoddar [12:28 PM]
	Thank you @shyamala for leading and running the meeting on a weekend afternoon!!


	shyamala [12:28 PM]
	Will be posting a transcript of the same and you can find the pas transcripts at: https://docs.google.com/document/d/1jDNAoZtU4S6hrAA6BlS3Fhx6Js4pWLvrRBNDr_0ySA8/edit

	slackbot [12:28 PM] Only visible to you
	That looks like a Google Drive link — do you want to connect Google Drive to Slack? You’ll be able to preview files, manage access to documents, get notified about comments, and see new files shared with you.

	Yes, allow

	Not now

	Never

	ok_lyndsey [12:29 PM]
	Can I say how lovely it was to hear from you all. Some I know a little and some not at all. It's lovely. Thank You for being proactive and a great facilitator @shyamala


	laurarocks [12:29 PM]
	Thank you @shyamala for leading! I just happend to come across this and it was great timing for me (Saturday morning in Finland!)



	parth_gohil [12:30 PM]
	Thanks @shyamala @ok_lyndsey @arunkumark @johnalbin @piyushpoddar @laurarocks. I am a bit relieved knowing there are other people who have similar concerns :slightly_smiling_face:



	shyamala [12:30 PM]
	Keep you all updated on future session & updates on Twitter do watch out!



	[12:31]
	Thanks again!


	piyushpoddar [12:31 PM]
	Thanks and :wave: everyone.


	ok_lyndsey [12:31 PM]
	:raised_hands:


	parth_gohil [12:32 PM]
	Thanks and bye everyone :slightly_smiling_face: