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Created January 2, 2013 02:43
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An agenda for a recent meeting.

#Council of Chiefs

9:00PM November 3, 2012

Camp Lazarus
4422 Columbus Pike
Delaware, OH 43015

Goal of the Meeting: To make decisions regarding the specifics of Conclave 2013

##Opening

  • Pledge of Allegiance
  • Obligation of the Order of the Arrow
  • Roll Call
  • Last meeting's minutes

##Verify the responsibilities (20 minutes):

Purpose: To ensure that those who accepted responsibilities at the last Council of Chiefs wish to maintain those responsibilities.

Preparation:

  • Go over the responsibilities assigned.
  • Analyze them to ensure that they fit within a reasonable scope.
  • Prepare a Conclave Planning Report (guidance and aid from the Section is available if needed).
  • Work on a budget, if needed.

Deliverables:

  • Everyone accepts the responsibilities as discussed.
  • The Section has received a copy of the Conclave Planning Report or has started the process of preparing one with those that have responsibilities.
  • A budget has been presented and submitted to the section.

##Menu (20 minutes):

Purpose: To facilitate a discussion with the host lodge and the rest of the Section regarding the menu for Conclave 2013.

Preparation:

  • Host Lodge Only: Send out an electronic copy of the menu to the Section, beforehand.
  • Look over the menu, and find points that you wish to bring up in this discussion.

Deliverables:

  • The menu is approved.

##Registration (10 minutes):

Purpose: To inform the lodges of the progress towards setting up registration.

Preparation:

  • Section Leadership Only: Have a registration solution set up.
  • Register!

Deliverables:

  • Have anyone who can attend Conclave registered by the end of the weekend.

##Marketing Strategies (20 minutes):

Purpose: To promote Conclave to more people, with a focus on the youth.

Preparation:

  • Consider youth that would be good marketers.
  • Bring ideas for marketing.

Deliverables:

  • Have a list of youth for Marketing Coordinator.

##(For Adults) Payments (TBD):

Purpose: To determine the methods of payment that will be made available to the attendees of Conclave.

Deliverables:

  • A decision on the payment methods.

##Conclave Schedule (20 minutes):

Purpose: To give a definite structure to Conclave.

Preparation:

  • Look over the notes from the Chief Logan COC regarding the schedule.

Deliverables:

  • A clear, concise schedule for Conclave.

##Overview of Action Items (30 minutes):

Purpose: To give the coordinators of each part of Conclave a concrete list of action items to be prepared for Conclave.

Preparation:

  • Think about possible action items for each area.

Deliverables:

  • A list of tasks assigned to various groups with deadlines and measureable success.

##New Business:

  • Request for Patch Designs. Deadline for submission is Jan 1st, 2013.
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