Ethical Clearance Letter

ethical_clearance_letter.txt

<date>

<Previous Developers’s Name>
<Previous Developers’s Position>
<Company Name>

Dear <Previous Developers Name>

Ethical Clearance Letter
Re: <Name of client> 

This is a courtesy letter to inform you that we have been requested by the above-named to:
[Select one of the following:]
act as the developer on the <Project Name> project 
provide assistance with [insert reason for engagement]
provide advice with respect to [insert reason for engagement]

Please advise if there are any professional or ethical reasons why we should not accept this appointment.

On the basis that there are no such reasons, would you make all client records available for transfer, advising when they are ready, and provide relevant information per the attached listing.

We thank you in advance for you co-operation.

Yours faithfully


<Name
<Title>
<Contact Details>
<Github Account>

This request is based on the Ruby Australia Ethical Clearance Letter available here: ruby.org.au/ethicalclearance


Checklist of information required
---------------------------------

Please provide us access to the following project based systems:
- Online Code Repository (eg Github Repo)
- Project Management Systems (eg Pivotal Tracker, Basecamp)
- Login to currently used hosting services (eg Heroku logins)

We would greatly appreciate if you update the following in a professional manner.
- Create/Update project README providing clear instructions of how to setup the project in Development and Production and highlight information you think would be useful for us to know.
- Resolve any currently failing tests
- Address any code which you feel you should resolve before passing the project forward (eg personal #TODO's, #Fix)
- Mark any incomplete work and incomplete tests as Pending

We will be generally supportive, to the client on your behalf, if you choose to charge the client for reasonable handover work.