Using a shared electronic calendar helps ensure your group members always have the most up-to-date information, and removes the hassle of having to shoot emails back-and-forth making sure everyone's on the same page. Google Calendar is a relatively easy, free option to do this, and is convenient because so many people have GMail accounts. Doodle and ScheduleOnce are also helpful tools for finding people's availability.
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let the other members of your group know something like the following:
You will be getting a lot of email notifications – just RSVP
Yes
/No
/Maybe
from the email notification, or from within the Google calendar. If you use iCal, follow these instructions to have the shared Google calendar appear there. -
create a Google Calendar account, if you don't have one
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create a new calendar with