- TODO+HOWTO (preparation guide - items below should all be completed prior to meeting commencement):
- Insert specific date in title to match date of meeting
- Select any relevant items in “Optional Items For Attention”
- Remove any of the unnecessary (unchecked) optional Business items
- If specific issues need to be considered at the meeting, ensure the relevant Github Issue number is added to the list below
- Reminder that minutes are for salient points of a meeting; not as a transcript
- Delete this entire TODO list before starting meeting
- Commit/save the minutes of this meeting at commencement; and at conclusion
- Location: Online (via Zoom)
- Meeting commenced: HH:MM (TZ)
- Meeting adjourned: HH:MM (TZ)
- Apologies to be sent to secretary and/or committee slack
- President’s Remarks
- Treasurer’s Report
- Event Reports
- RubyConfAU
- RailsCamp
- RailsGirls
- Meetups
- Adelaide
- Brisbane
- Melbourne
- Perth
- Sydney
- Sponsorship Report
- Ruby AU website
- Action Items Discussion
- Schedule/confirm next General Meeting (AGM/SGM)
- Discussion - RubyConfAU
- Discussion - RailsCamp
- Discussion - Meetup matters
- Onboarding for new committee members
- Event retrospective
- CoC issues
- Issue #
- Summary of discussion
- Action(s) to be taken, and by whom
- Issue should be updated by person(s) taking action
- Issue #
- Summary of discussion
- Action(s) to be taken, and by whom
- Issue should be updated by person(s) taking action
- Issues without notice
- Only if time permitting and committee is in agreement that discussion of non-agenda issue is necessary
- Determine/confirm date/time of next committee meeting
- Usually monthly on the 3rd Tuesday, but may be changed due to event planning or holiday periods
- Secretary to verify and provide reminders to committee
- 1 week in advance; 1 day in advance