- Weekly wipedown
- Collect loose items and get into physical inbox
- Inbox Zero
- Physical inbox
- Personal Gmail
- Work email - Outlook
- Work email - Gmail
- Google Keep
- Google Drive
- OneDrive
- Obsidian
- GTD Mind Sweep using trigger lists
- Fundamental documents
- Next Actions:
- Mark off completed ones; delete irrelevant ones
- Current "This Week" (p3) tasks -- mark @migrated, downgrade to p4, or remove
- Go to bottom of the list and upgrade p4 tasks to p3 as needed
- Calendar: 3 weeks back for triggers and followups; upcoming week for tasks and reminders; 3 weeks ahead for same
- Projects: Review purpose, success criteria, and deadlines; update tasks; make sure each one has a next action
- Prep and grading specifically: Enter in prep/grade tasks for 2 weeks out; move tasks into 2-day sprint
- Future: Move to Next Actions or Someday/Maybe as needed
- Waiting/For: Mark completed items, note any followup tasks
- Review Quarterly OKRs and current monthly note
- Update progress, confidence, and blockers on OKRs
- Update progress and blockers on goals
- Review envisioned 1-month future, Looking Back, and Start/Stop/Continue
- Add incremental goals for the current week below and set next actions
- Second pass through Todoist inbox: Tag and sort into projects
- Update Goodreads
- Update writing boards
- Someday/Maybe: Mark off obsolete items, promote items to ToDoist as tasks or projects as needed
- Ideate: One risky or creative idea for building my capacity for living out The Ten Commitments and The Persona
- What did I make this past week?
- How did I encourage, help, and build up other people?
- What did I learn this past week and what was I curious about?
- Did I use my time wisely?
- Did I give appropriate attention to all the areas and roles in my life?
- What risks did I take this week?
- What's something that I did for fun?
- Did I finish what I started?