Outlook signature distribution logon script - Template

outlook-signature-update.vbs

' Global variables
Set objShell = CreateObject("WScript.Shell")
Set objUser = CreateObject("ADSystemInfo")
Set objCurrentUser = GetObject("LDAP://" & objUser.UserName)

' Outlook signature location, for Outlook 2010, 2013 & 2016
appData = objShell.ExpandEnvironmentStrings("%APPDATA%")
outlookSignatures = appData & "\Microsoft\Signatures"

' Signature locations
source = "\\[sharename]\signatures"
sourceSig = source & "\[signaturefilename].htm"
destinationSig = outlookSignatures & "\[signaturefilename].htm"

processSig = False

Set fso = CreateObject("Scripting.FileSystemObject")

'Create missing folders
If Not fso.FolderExists(outlookSignatures) Then
	fso.CreateFolder(outlookSignatures)
End If

' Copy the source signature if it doesn't exist
If Not fso.FileExists(destinationSig) Then
	fso.CopyFile sourceSig, destinationSig, True
	processSig = True
End If

' Copy a logo (could come in handy)
If Not fso.FolderExists(outlookSignatures & "\img") Then
	fso.CreateFolder(outlookSignatures & "\img")
End If
If Not fso.FileExists(outlookSignatures & "\img\logo.png") Then
	fso.CopyFile source & "\img\logo.png", outlookSignatures & "\img\logo.png", True
End If

' Update destination signature if the source was modified
Set sourceFile = fso.GetFile(sourceSig)
Set destinationFile = fso.GetFile(destinationSig)

If sourceFile.DateLastModified > destinationFile.DateLastModified Then
	fso.CopyFile sourceSig, destinationSig, True
	processSig = True
End If

' If we need to process the signature let's build it
If processSig Then
 	Set desinationFileContent = fso.OpenTextFile(destinationSig, 1)
	signatureContent = desinationFileContent.ReadAll
	desinationFileContent.Close
	
	' Replace the available placeholders (Format: %%placeholder%%)
	signatureContent = Replace(signatureContent, "%%FirstName%%", objCurrentUser.FirstName)
	signatureContent = Replace(signatureContent, "%%LastName%%", objCurrentUser.LastName)
	signatureContent = Replace(signatureContent, "%%Title%%", objCurrentUser.Title)
	signatureContent = Replace(signatureContent, "%%PhoneNumber%%", objCurrentUser.TelephoneNumber)
	signatureContent = Replace(signatureContent, "%%MobileNumber%%", objCurrentUser.Mobile)
	signatureContent = Replace(signatureContent, "%%Email%%", objCurrentUser.Mail)
		
	Set desinationFileContent = fso.OpenTextFile(destinationSig, 2)
	
	desinationFileContent.WriteLine signatureContent 
	desinationFileContent.Close
	
	' Message to notify the user (uncomment the line below to activate)
	' WScript.Echo "Your Outlook signature [name] has been updated."
End If

Setup:
Client: Windows 7 & Windows 10 with Outlook 2016 (inside a company domain)
Server: Windows Server 2008 R2 (using a logon script in a Group Policy)