The student and his/her Advisor are responsible for initiating arrangements for the preliminary doctoral examination. The departmental academic coordinator will assist with the appropriate forms and other important information.
The Examining Committee must:
- consist of five voting members. Two members MUST be from the sponsoring department; one of these is the advisor. A third member from the sponsoring department is optional. (LIMIT of 3 members from sponsoring department.)
- The student's advisor of record must serve as a member of the Committee. The senior faculty member without a primary appointment in the student's Department will serve as Chair of the Committee and MUST hold the rank of Associate or Full Professor.
- All faculty members must serve on the Committee representing the department of their primary faculty appointment. The only instance when the faculty member can serve in his/her joint appointment capacity is if he/she is the student’s advisor.
- Most often, the committee is comprised of duly appointed faculty members of a University department and must hold, at the time of selection, an appointment of Assistant Professor or higher. Occasionally, one adjunct or one scientist faculty member, but not both, may serve on the Committee. Neither may serve as the Chair.
- Access to the most current faculty ranks can be found on the school's website at this address.
- All members of the Committee must be present at the scheduled exam location; teleconference participation is NOT permitted.
- be comprised of three Departments of the University, TWO being from the Bloomberg School of Public Health.
- have appropriate alternate members to serve on the committee. The selection of alternates is very important for ensuring the exam can take place at the originally scheduled date/time. If you have two members on your committee from your sponsoring department, you should have one alternate from your sponsoring department and one from a non-sponsoring department. If you have three members on your committee from your sponsoring department, then your two alternates should be from a non-sponsoring department.
The examination should be taken at the earliest feasible time, not later than the end of the student's third year in residence, and before significant engagement in dissertation research. If the student fails the Preliminary Oral Examination and is permitted a re- examination, he/she must be re-examined within one year.
Room Scheduling and audio/visual equipment requests are the responsibility of the student. Room requests must be submitted to schedule@jhsph.edu. Multimedia Service requests must be submitted through the Self Service HELP Desk on my.jhsph.edu.
June 2012