Legislative/Committees
Meeting minutes with attachments
Agenda Items with attachments
Town/City Manager and their secretary or assistants
Citizen complaints about almost anything someone has an issue with.
Studies and surveys about services the community provides.
Newsletters and other mass citizen communications
Monthly Department Head reports
Requests for use of public facilities, example is Seal Harbor LIbrary using the green to hold their annual book sale and picnic.
Draft and in process budget
Tea, coffee and snacks for working late
Town Clerk and assistants
Voter registrations, political party affiliations, voter lists.
Census reports
Demographic and economic data from the state and federal government
Motor vehicle reports to the state.
Birth and death records, many help with genealogy research.
Annual Town Reports contain reports from all town departments and all affiliated groups such as the garden club and any community groups supported with taxpayer dollars.
Treasurer (Finance) and assistants
Accounts payable and payroll periodic payments, also part of agendas if payments must be approved by the elected officials and or the legislative body.
Current budget status reports, reflecting payments above.
Debt reports, payments for bonds and equipments leases. Lease approvals will also be part of agendas and minutes.
Audit reports
Planning and Code Enforcement
Comprehensive Plans
Building, plumbing and electrical codes
Citizen complaints about neighbors, and action taken to respond to those complaints.
Enforcement actions for code violations
Tax Assessor
List of properties, both taxable and non-taxable
Reports to and from the state on quality of assessments. (most jurisdictions require a certain equity of assessment for properties based on quality, age and size of structures)
Sales reports
Public Works
Capital improvement plans (CIP), may also include Solid Waste, Water and Sewer in smaller communities.
Equipment lists
Road improvement and paving schedules with cost estimates
Service Requests
Contracts
Solid Waste
Disposal and recycling data
Water Department
CIP
Quality reports to state or federal government
Participation in clean water initiatives
Sewer Department
Quality reports
CIP
Health Department
Code violations
Purchasing, smaller communities likely part of Town Manager responsibilities
RFPs
Cooperative purchasing agreements, (agenda item)
Fire Department
Fire inspections
Equipment and readiness reports
Police Department
Arrests
Incidents
Traffic Reports
Concealed weapon permits
Dispatch reports and 911 recordings
FBI and state law enforcement reports
Animal Control
Personnel Department
Organization Chart
Personnel Policy
Job Descriptions
Labor agreements
Disciplinary actions, this is a unique area, in Maine the only public document is the final action and not all details leading to the disciplinary action are public.
Job postings and advertising
Information Technology
Acceptable use policies
Website hosting agreements
Website traffic reports
IT inventories
GIS mapping for Planning