#Council of Chiefs
9:00PM November 3, 2012
Camp Lazarus
4422 Columbus Pike
Delaware, OH 43015
Goal of the Meeting: To make decisions regarding the specifics of Conclave 2013
##Opening
- Pledge of Allegiance
- Obligation of the Order of the Arrow
- Roll Call
- Last meeting's minutes
##Verify the responsibilities (20 minutes):
Purpose: To ensure that those who accepted responsibilities at the last Council of Chiefs wish to maintain those responsibilities.
Preparation:
- Go over the responsibilities assigned.
- Analyze them to ensure that they fit within a reasonable scope.
- Prepare a Conclave Planning Report (guidance and aid from the Section is available if needed).
- Work on a budget, if needed.
Deliverables:
- Everyone accepts the responsibilities as discussed.
- The Section has received a copy of the Conclave Planning Report or has started the process of preparing one with those that have responsibilities.
- A budget has been presented and submitted to the section.
##Menu (20 minutes):
Purpose: To facilitate a discussion with the host lodge and the rest of the Section regarding the menu for Conclave 2013.
Preparation:
- Host Lodge Only: Send out an electronic copy of the menu to the Section, beforehand.
- Look over the menu, and find points that you wish to bring up in this discussion.
Deliverables:
- The menu is approved.
##Registration (10 minutes):
Purpose: To inform the lodges of the progress towards setting up registration.
Preparation:
- Section Leadership Only: Have a registration solution set up.
- Register!
Deliverables:
- Have anyone who can attend Conclave registered by the end of the weekend.
##Marketing Strategies (20 minutes):
Purpose: To promote Conclave to more people, with a focus on the youth.
Preparation:
- Consider youth that would be good marketers.
- Bring ideas for marketing.
Deliverables:
- Have a list of youth for Marketing Coordinator.
##(For Adults) Payments (TBD):
Purpose: To determine the methods of payment that will be made available to the attendees of Conclave.
Deliverables:
- A decision on the payment methods.
##Conclave Schedule (20 minutes):
Purpose: To give a definite structure to Conclave.
Preparation:
- Look over the notes from the Chief Logan COC regarding the schedule.
Deliverables:
- A clear, concise schedule for Conclave.
##Overview of Action Items (30 minutes):
Purpose: To give the coordinators of each part of Conclave a concrete list of action items to be prepared for Conclave.
Preparation:
- Think about possible action items for each area.
Deliverables:
- A list of tasks assigned to various groups with deadlines and measureable success.
##New Business:
- Request for Patch Designs. Deadline for submission is Jan 1st, 2013.