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Last active February 20, 2023 10:30
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Effective Email Style Cheatsheet
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Effective Email Cheatsheet.md

Military Style For Effective Email Communications

The military structure their communications for maximum clarity and conciseness. These are the key points to write emails in an fffective manner:

1. Prefix Email subject with keyword

Format: STATUS - Message Title

Status keywords:

  • ACTION – Compulsory for the recipient to take some action
  • SIGN – Requires the signature of the recipient
  • INFO – For informational purposes only, and there is no response or action required
  • DECISION – Requires a decision by the recipient
  • REQUEST – Seeks permission or approval by the recipient
  • COORD – Coordination by or with the recipient is needed

2. Bottom Line Up Front (BLUF)

First line summary. Should quickly answer the five W’s: Who, What, Where, When, and Why.

Use Summary: or Bottom Line: as prefix.

Then follow with "Background:" section, otten with bullet points

3. Writing style

  • Use Active Voice, not Passive
  • Use short bullet-point lists
  • Attachment links rather than attaching files

Source Article:
https://hbr.org/2016/11/how-to-write-email-with-military-precision

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