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Checklist for running a meetup
TYPE CONTENT PRIORITY INDENT AUTHOR RESPONSIBLE DATE DATE_LANG TIMEZONE
task Month Before: 1 1 Josh (17592616) Josh (17592616) en Europe/London
task Confirm speakers for date 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Get speaker twitter handles 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Invite speakers to LeicesterJS slack 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Get talk titles from speakers 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Get any requirements for connecting laptops to screens (dongles or cables needed) 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Edit the meetup to include talk titles and speakers 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Announce the meetup on meetup.com 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Announce the meetup on Twitter 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Announce the meetup on LinkedIn 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Announce the meetup on Slack 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Book rooms/venue 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Confirm next months talks 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Prep intro slides 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task 1 Week before: 4 1 Josh (17592616) Josh (17592616) en Europe/London
task Get signs drawn up 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Post reminders on Slack and Twitter 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Pin tweet to profile 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Send personal reminders to speakers 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Confirm catering 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Get beer ordered - alcoholic and non-alcoholic 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Vet the slides from the speaker 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Ask speakers how they want to present (own laptop, HDMI, Mac?) 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Send reminder out to all meetup attendees encouraging them to change their RSVP status if they are not coming + remind them about the talks etc. 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task Print out name badges templates 4 2 Josh (17592616) Josh (17592616) ev 2nd thursday en Europe/London
task On the day: 4 1 Josh (17592616) Josh (17592616) en Europe/London
task Post reminder on Slack and Twitter 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Get slides from speakers and upload to github 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Setup video recording equipment 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Post intro slides to meetup description and github readme 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Get fridge stocked with beer 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Put signs up on doors and in room 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Put CloudCall banner up 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Put chairs out and prep room 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task Get name badges done + get sharpies to write twitter handles + company etc. 4 2 Josh (17592616) Josh (17592616) ev 3rd thursday en Europe/London
task When the speaker arrives: 4 1 Josh (17592616) Josh (17592616) en Europe/London
task Give mic to speaker and test levels 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task Turn off fridge 4 2 Josh (17592616) Josh (17592616) every 3rd thursday en Europe/London
task After: 4 1 Josh (17592616) Josh (17592616) en Europe/London
task Get photos from attendees 4 2 Josh (17592616) Josh (17592616) ev 3rd friday en Europe/London
task Tweet out thanks to speakers 4 2 Josh (17592616) Josh (17592616) ev 3rd friday en Europe/London
task Turn fridge back on 4 2 Josh (17592616) Josh (17592616) ev 3rd friday en Europe/London
task Post the meetup talks individually 4 2 Josh (17592616) Josh (17592616) ev 3rd friday en Europe/London
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