Created
December 22, 2018 12:00
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Checklist for running a meetup
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| TYPE | CONTENT | PRIORITY | INDENT | AUTHOR | RESPONSIBLE | DATE | DATE_LANG | TIMEZONE | |
|---|---|---|---|---|---|---|---|---|---|
| task | Month Before: | 1 | 1 | Josh (17592616) | Josh (17592616) | en | Europe/London | ||
| task | Confirm speakers for date | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Get speaker twitter handles | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Invite speakers to LeicesterJS slack | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Get talk titles from speakers | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Get any requirements for connecting laptops to screens (dongles or cables needed) | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Edit the meetup to include talk titles and speakers | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Announce the meetup on meetup.com | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Announce the meetup on Twitter | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Announce the meetup on LinkedIn | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Announce the meetup on Slack | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Book rooms/venue | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Confirm next months talks | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Prep intro slides | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | 1 Week before: | 4 | 1 | Josh (17592616) | Josh (17592616) | en | Europe/London | ||
| task | Get signs drawn up | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Post reminders on Slack and Twitter | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Pin tweet to profile | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Send personal reminders to speakers | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Confirm catering | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Get beer ordered - alcoholic and non-alcoholic | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Vet the slides from the speaker | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Ask speakers how they want to present (own laptop, HDMI, Mac?) | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Send reminder out to all meetup attendees encouraging them to change their RSVP status if they are not coming + remind them about the talks etc. | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | Print out name badges templates | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 2nd thursday | en | Europe/London | |
| task | On the day: | 4 | 1 | Josh (17592616) | Josh (17592616) | en | Europe/London | ||
| task | Post reminder on Slack and Twitter | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Get slides from speakers and upload to github | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Setup video recording equipment | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Post intro slides to meetup description and github readme | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Get fridge stocked with beer | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Put signs up on doors and in room | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Put CloudCall banner up | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Put chairs out and prep room | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | Get name badges done + get sharpies to write twitter handles + company etc. | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd thursday | en | Europe/London | |
| task | When the speaker arrives: | 4 | 1 | Josh (17592616) | Josh (17592616) | en | Europe/London | ||
| task | Give mic to speaker and test levels | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | Turn off fridge | 4 | 2 | Josh (17592616) | Josh (17592616) | every 3rd thursday | en | Europe/London | |
| task | After: | 4 | 1 | Josh (17592616) | Josh (17592616) | en | Europe/London | ||
| task | Get photos from attendees | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd friday | en | Europe/London | |
| task | Tweet out thanks to speakers | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd friday | en | Europe/London | |
| task | Turn fridge back on | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd friday | en | Europe/London | |
| task | Post the meetup talks individually | 4 | 2 | Josh (17592616) | Josh (17592616) | ev 3rd friday | en | Europe/London | |
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