Cloudnative ID is the parent organization/association for Kubernetes/Cloud Native (CNCF) Meetup Groups across Indonesia. We are supported by CNCF Meetup Groups. The official CNCF meetup guideline is recommended to be read.
Below you can find an ongoing non-exhaustive guide/checklist for starting a new Kubernetes/Cloud Native Meetup Group in your own city.
- Make sure that there is no existing Kubernetes/Cloud Native Meetup Group in your city.
- Join the Kubernetes Indonesia Telegram group or Cloud Native Indonesia Telegram group.
- Contact @girikuncoro and state that you are interested in being the organizer of Kubernetes/Cloud Native Meetup in your local city chapter. You will be invited to the organizer's Telegram group.
- It is recommended to find partners and other organizers to collaborate in the operational tasks of organizing the meetups. 3 (three) people should be good.
- After it is settled to proceed on the creation of the Meetup Group, create a new group on Meetup.com with the name of Kubernetes/Cloud Native
<Your city>. - Description of the group can be taken from the examples of Jakarta Kubernetes, Microservice JKT/Cloud Native User Group, or Kubernetes and Cloud Native Bandung.
- After successfully hosting 3 meetups, your city's meetup group can be included to CNCF Meetup Groups network!
- You can use the image of Kubernetes or CNCF for the group image.
- It is encouraged to keep the group to stay active by hosting event once a month. It can be talks, workshops, study groups, etc. The number/quantity of participants/attendees should not be an issue.
- A form is provided to allow speakers to fill their talk proposals or hosts to fill their details. The form can be found at the CNCF-ID Drive.
- Usually, the format of the monthly event runs for around around 2 hours consisted of 2 speakers. The agenda can be seen as follows.
6:30 pm - 7:10 pm | Registration & Check In 7:10 pm - 7:20 pm | Welcoming & Introduction 7:20 pm - 7:50 pm | Speaker #1 7:50 pm - 8:20 pm | Speaker #2 8:20 pm - 8:35 pm | Q&A Panel 8:35 pm - 9:00 pm | Hallway Track
- Look for speakers that are interested in giving talks/presentations. You can reach to the local startups/companies, universities, or other tech communities.
- The topics should be around Cloud Native landscape. Consult this to other organizers if you are not sure about the topic.
- Reach out to the local tech companies/startups or perhaps universities located around your city. Ask them whether they are interested in becoming the host of the monthly event.
- If they have an adequate area of the office, they will usually offer to use the auditorium/hall of the office. If not, you can offer them recommendations of public spaces/co-working spaces in your local city and they will sponsor in the form of the venue payment.
- In return of sponsoring the event, offer them several benefits such as:
- 1 (one) slot of speaker from the institution.
- Logo of the institution will be shown in the publications below.
- Several minutes at the event for the institutions to promote themselves.
- After making sure that there are 2 speakers interested in giving presentation and 1 institution to host or sponsor the event, you can proceed to creating the publication of the particular month's event.
- Raise an issue in our github.com/cloudnative-id/meetups with the issue template that can be found here.
- Made a simple poster consisting of the information of the events (date, time, location, speakers photo, speakers name, speakers organisations, name of the event). Example can be seen here or here. You can also use our poster generator here with the tutorial written there.
- Create a new event at the Meetup.com group with the details recommended as below:
- #(number of how many events has been held) "short title of talk 1" & "short title of talk 2".
- FAQ of the event.
- Welcoming message.
- Location details of the venue.
- For every talk:
- Title of the talk.
- Name of the speaker + role and organization.
- Short bio of the speaker.
- Abstract of the talk.
- Agenda of the event.
- Community leaders/organizers info and social media account.
- Example of the past events can be found at the Jakarta and Bandung meetups.
- You can set the RSVP's slot of 30%/40% more than the venue's capacity because there will usually be a drop rate of the attendees.
- It is encouraged to publish the event info around 1 week before the D-Day.
- It is recommended to record the event and speakers' talks and then upload it to video hosting site. The detailed instruction on this can be found here.
- A slide containing information for the community is usually made for each of the routine meetups. It usually contains the recent updates on Kubernetes/Cloud Native technologies, other related events, and news from the community.
- All of the documents belong to your city meetup group can be placed inside the CNCF-ID Google Drive under the folder of
<your city name>. - Do not forget to upload the speaker's deck to the cloudnative-id/meetups under the folder of
<your city name>so that it can be accessed by everyone.
Do not forget to enjoy and have fun! Nurturing and growing the community should be a fun and enjoyable thing to do for the organizers so that the positive energy and happiness can be radiated to all other members! Cheers! 😊 😊