Add Event to The Events Calendar from a Gravity Form

functions.php

//The following section is an add-on to this tutorial - https://tri.be/gravity-forms-events-calendar-submissions/
//Shout to CreativeSlice.com for their initial work
/* Before Starting:
 - Make sure you have these three plugins installed
   - Gravity Forms
   - The Events Calendar
   - Gravity Forms + Custom Post Types
 - Once Gravity Forms is installed, create a form with these fields
   - Single Line Text (Event Title)
   - Paragraph Text (Event Description)
   - Date (Date of Event)
   - Time (Start Time)
   - Time (End Time)
   - Dropdown (Choose a Venue - CSS Class = venue_choice)
   - Dropdown (Choose an Organizer - CSS Class = organizer_choice)
   - Dropdown (Choose a Category - CSS Class = category_choice)
     - NOTE: Still conversing with The Events Calendar staff to make this functionality work
   - Image (Featured Image Upload)
   - Website (Event URL)
   - Number (Cost for Event)

// Use this section to populate the Venue choices in the dropdown
// Shout to https://www.gravityhelp.com/documentation/article/dynamically-populating-drop-down-fields/
// Change "34" to your form ID
add_filter( 'gform_pre_render_34', 'populate_venues' );
add_filter( 'gform_pre_validation_34', 'populate_venues' );
add_filter( 'gform_pre_submission_filter_34', 'populate_venues' );
add_filter( 'gform_admin_pre_render_34', 'populate_venues' );
function populate_venues( $form ) {
    foreach ( $form['fields'] as &$field ) {
		// you can choose different parameters to select the correct field.  I used the class for this example
        if ( $field->type != 'select' || strpos( $field->cssClass, 'venue_choice' ) === false ) {
            continue;
        }
        // you can add additional parameters here to alter the posts that are retrieved
        // more info: [http://codex.wordpress.org/Template_Tags/get_posts](http://codex.wordpress.org/Template_Tags/get_posts)
        $posts = get_posts( 'numberposts=-1&post_type=tribe_venue&orderby=title&order=ASC' );
        $choices = array();
        foreach ( $posts as $post ) {
            $choices[] = array( 'text' => $post->post_title, 'value' => $post->post_title );
        }
        $field->placeholder = 'Click to Select a Venue';
        $field->choices = $choices;
    }
    return $form;
}

//This section mirrors the previous to get organizers instead of venues
add_filter( 'gform_pre_render_34', 'populate_organizers' );
add_filter( 'gform_pre_validation_34', 'populate_organizers' );
add_filter( 'gform_pre_submission_filter_34', 'populate_organizers' );
add_filter( 'gform_admin_pre_render_34', 'populate_organizers' );
function populate_organizers( $form ) {
    foreach ( $form['fields'] as &$field ) {
		// you can choose different parameters to select the correct field.  I used the class for this example
        if ( $field->type != 'select' || strpos( $field->cssClass, 'organizer_choice' ) === false ) {
            continue;
        }
        // you can add additional parameters here to alter the posts that are retrieved
        // more info: [http://codex.wordpress.org/Template_Tags/get_posts](http://codex.wordpress.org/Template_Tags/get_posts)
        $posts = get_posts( 'numberposts=-1&post_type=tribe_organizer&orderby=title&order=ASC' );
        $choices = array();
        foreach ( $posts as $post ) {
            $choices[] = array( 'text' => $post->post_title, 'value' => $post->post_title );
        }
        $field->placeholder = 'Click to Select an Organizer';
        $field->choices = $choices;
    }
    return $form;
}
//This section mirrors the previous to get categories
add_filter( 'gform_pre_render_34', 'populate_categories' );
add_filter( 'gform_pre_validation_34', 'populate_categories' );
add_filter( 'gform_pre_submission_filter_34', 'populate_categories' );
add_filter( 'gform_admin_pre_render_34', 'populate_categories' );
function populate_categories( $form ) {

    foreach ( $form['fields'] as &$field ) {
		// you can choose different parameters to select the correct field.  I used the class for this example
        if ( $field->type != 'select' || strpos( $field->cssClass, 'category_choice' ) === false ) {
            continue;
        }
        // you can add additional parameters here to alter the posts that are retrieved
		$taxtype = array('tribe_events_cat');
		$args = array(
			'orderby'=> 'name',
			'order' => 'ASC'
			);
        $taxs = get_terms($taxtype,$args);
        $choices = array();
        foreach ( $taxs as $tax ) {
            $choices[] = array( 'text' => $tax->name, 'value' => $tax->name ); 
        }
        $field->placeholder = 'Click to Select a Category';
        $field->choices = $choices;
    }
    return $form;
}


add_action("gform_pre_submission_34", "format_event_date");

function format_event_date($form){
	//set all your field parameters here
	$formEventTitle = 7;
	$formEventDescription = 8;
	$formEventDate = 3;
	$formEventStart = 4;
	$formEventEnd = 5;
	$formVenueId = 9; 
	$formOrganizerId = 10; 
	$formURL = 13;
	$formCategory = 12;
	$formCost = 14;
	
	//Getting the Category ID
	$formCategoryName = $_POST['input_'. $formCategory];
	$formCategoryObject = get_term_by('name',$formCategoryName,'tribe_events_cat');
	$formCategoryID = intval($formCategoryObject->term_id);

	//Set the Venue and Organizer Names	
	$venueinput = $_POST['input_'. $formVenueId];
	$organizerinput = $_POST['input_'. $formOrganizerId];

	//Set the Venue ID from the name
	$venueid = get_post_by_title($venueinput,'tribe_venue');
	if (is_numeric($venueid)){$venuesubmit = array('VenueID' => $venueid);} 	else {$venuesubmit = '';	}
	
	//Set the Organizer ID from the name
	$organizerid = get_post_by_title($organizerinput,'tribe_organizer');
	if (is_numeric($organizerid)){$organizersubmit = array('OrganizerID' => $organizerid);} else {$organizersubmit = '';};

	// Shout to this URL as an example - https://theeventscalendar.com/support/forums/topic/example-use-of-tribe_create_event/
	$my_post = array(
		//'post_title' => $formCategoryID,
		'post_title' => $_POST['input_'. $formEventTitle],
		'post_content' => $_POST['input_'. $formEventDescription],
		//Still trying to figure out how to get the post_category to work
		//'post_category' => array(6),
		'EventStartDate' => $_POST['input_'. $formEventDate],
		'EventCost' => $_POST['input_'. $formCost],
		'Venue' => $venuesubmit,
		'Organizer' => $organizersubmit,
		'EventURL' => $_POST['input_'. $formURL]
		);
		
	if ($_POST['input_'. $formEventStart][0] != 0){
		$my_post['EventStartHour'] = $_POST['input_'. $formEventStart][0];
		$my_post['EventStartMinute'] = $_POST['input_'. $formEventStart][1];
		$my_post['EventStartMeridian'] = $_POST['input_'. $formEventStart][2];
		$my_post['EventEndHour'] = $_POST['input_'. $formEventEnd][0];
		$my_post['EventEndMinute']  = $_POST['input_'. $formEventEnd][1];
		$my_post['EventEndMeridian'] = $_POST['input_'. $formEventEnd][2];
		$my_post['EventEndDate'] = $_POST['input_'. $formEventDate];
	}
	//NOTE: You must submit the start hour and minute so I added this so that I could be notified when someone didn't submit a start hour
	//Shout to MyRestlessDream for noticing this - https://wordpress.org/support/topic/tribe_create_event-problem-with-the-date

	else {
		$my_post['EventStartHour'] = '17';
		$my_post['EventStartMinute'] = '0';
		$my_post['post_content'] = $_POST['input_'. $formEventDescription]. '<br /> ALL DAY EVENT';
	}
	//This is the function that will allow you to create a new event
	//  Shout to https://theeventscalendar.com/function/tribe_create_event/	
	 $neweventid = tribe_create_event($my_post);
}

//This will add the image uploaded in the form to the Featured Image in the event
add_action("gform_post_submission_34", "add_event_featured_image");
function add_event_featured_image($entry){
	//get the URL of the image that was uploaded in the gravity forms upload folder
	if( !empty($entry[11])){
		$url = $entry[11];
		
		//get the latest event that was created
		// Shout out to http://wordpress.stackexchange.com/questions/28484/get-most-recent-media-upload
		$events = get_posts( array(
			'post_type' => 'tribe_events',
			'posts_per_page' => 1,
			'orderby' => 'ID',
			'order' => 'DESC'	,
			'post_status' => 'draft'
		) );
		foreach ( $events as $event ) {
			$latesteventid = $event->ID;
		}
	
		//Upload the submitted image to the latest event in the Media Library
		$image = media_sideload_image($url, $latesteventid);
		
		//Get the latest uploaded image
		$attachments = get_posts( array(
			'post_type' => 'attachment',
			'posts_per_page' => 1,
			'post_status' => null,
			'post_mime_type' => 'image'
		) );
		foreach ( $attachments as $attachment ) {
			$latestuploadid = $attachment->ID;
		}
		
		//Set the image to the latest event Featured Image
		update_post_meta($latesteventid, '_thumbnail_id',$latestuploadid);
	}
}

//This function is used to get the ID of a specific post type from its name
function get_post_by_title($page_title, $post_type ='post') {
    global $wpdb;
    $post = $wpdb->get_var( $wpdb->prepare( "SELECT ID FROM $wpdb->posts WHERE post_title = %s AND post_type= %s", $page_title, $post_type));
    if ( $post ) return $post;
    return $page_title;
}

Hi there leepettijohn! This is fantastic! Thank you so much for all of your work on this function. I was curious to know if you have explored this code any farther or if you could give me any advice on adapting this further to support more fields?

Hi!
Thanks a lot, this is indeed very useful! However, I have a problem with the 'media_sideload_image' function... it doesn't seem to upload the image from the Gravity temp location :(
If I comment this line ($image = media_sideload_image($url, $latesteventid);)) , then the whole function works properly, i.e. the event gets created successfully.
What I can see is that the latesteventid is retrieved correctly, the image is uploaded sucessfully in the Gravity form temp location.
Would you have any idea why the 'media_sideload_image' function does not work? Is there any way I can debug it?

Thanks! Nicolas

Lee,

Nice work but I hit the same issue as like Nicolas (dusauton). Any guidance?

FYI I am using The Events Calendar Pro 4.2.4, Gravity Forms 1.9.4 and Gravity Forms + Custom Post Types 3.1.5.

Thanks,
Richard

Hi all,
My apologies for not getting back sooner. I wasn't receiving any notifications from github. Will take a look this week and keep you updated.

Cheers

Hi all (again),
I did some work on this today and now that the event creation function has an all-day parameter I was able to get that functioning.

I tried out the function with regard to the featured image and it worked on my end. Do you have any kind of error message, etc? Thanks.

Hi Lee,

Thanks for looking into this. I refreshed the code, but I am still experiencing issues.

I get the following and the form doesn’t display:

Fatal error: Call to undefined function media_sideload_image() in/var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 97

When I comment out $image = media_sideload_image($url, $latesteventid); the form displays.

However, on submission, I get the following errors and the event details though submitted do not appear on The Event Calendar:

Notice: Trying to get property of non-object in /var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 903 [which relates to $formCategoryID = intval($formCategoryObject->term_id);]

Notice: Undefined index: input_9 in /var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 906 [which relates to $venueinput = $_POST['input_'. $formVenueId];]

Notice: Undefined index: input_7 in /var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 920 [which relates to 'post_title' => $_POST['input_'. $formEventTitle],]

Notice: Undefined index: input_8 in /var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 921 [which related to 'post_content' => $_POST['input_'. $formEventDescription],]

Notice: Undefined index: input_14 in /var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 925 [which relates to 'EventCost' => $_POST['input_'. $formCost],]

I am using The Events Calendar PRO 4.2.4, Gravity Forms 2.0.6 and Gravity Forms + Custom Post Types 3.1.5.

Cheers,
rt.

This is fantastic work, Lee - kudos! I too am having issues with the featured image, as well as the date of the event. It appears that the form is injecting the last image uploaded in the media library. Also, each time I submit an event, it posts it as the current date. Please advise!

Lee,
Here's the fix for categories:

function populate_categories( $form ) {

    foreach ( $form['fields'] as &$field ) {
		// you can choose different parameters to select the correct field.  I used the class for this example
        if ( $field->type != 'select' || strpos( $field->cssClass, 'category_choice' ) === false ) {
            continue;
        }
        //Here's where I made the change
        $taxs = get_terms_by_post_type( 'tribe_events_cat', 'tribe_events' );
        $choices = array();
        foreach ( $taxs as $tax ) {
            $choices[] = array( 'text' => $tax->name, 'value' => $tax->name );
        }
        $field->placeholder = 'Click to Select a Category';
        $field->choices = $choices;
    }
    return $form;
}
//found this function here: https://gist.github.com/unfulvio/9381073
function get_terms_by_post_type( $taxonomy, $post_type ) {
    global $wpdb;
    $query = $wpdb->prepare(
        "SELECT t.*, COUNT(*) from $wpdb->terms AS t
        INNER JOIN $wpdb->term_taxonomy AS tt ON t.term_id = tt.term_id
        INNER JOIN $wpdb->term_relationships AS r ON r.term_taxonomy_id = tt.term_taxonomy_id
        INNER JOIN $wpdb->posts AS p ON p.ID = r.object_id
        WHERE p.post_type IN('%s') AND tt.taxonomy IN('%s')
        GROUP BY t.term_id",
        $post_type,
        $taxonomy
    );

    $results = $wpdb->get_results( $query );
    return $results;
}

Below tribe_create_event you can add this

wp_set_post_terms( $neweventid, $formCategory, 'tribe_events_cat' );

To set your categories.

Another thing I suggest is to use a hidden field that you can store your event ID in.

$_POST['input_16'] = $neweventid;

You would just change that 16 to the Field ID of your hidden field. Then for your image field you can just use $entry[16] to grab it and avoid doing unnecessary queries. That would go right below the category line above.

For the categories you can add : 'hide_empty' => false in the query :

function populate_categories( $form ) {

		foreach ( $form['fields'] as &$field ) {
			// you can choose different parameters to select the correct field.  I used the class for this example
			if ( $field->type != 'select' || strpos( $field->cssClass, 'category_choice' ) === false ) {
				continue;
			}
			// you can add additional parameters here to alter the posts that are retrieved
			$taxtype = array('tribe_events_cat');
			$args = array(
				'orderby'=> 'name',
				'order' => 'ASC',
				'hide_empty' => false,
			);
			$taxs = get_terms($taxtype,$args);
			$choices = array();
			foreach ( $taxs as $tax ) {
				$choices[] = array( 'text' => $tax->name, 'value' => $tax->name ); 
			}
			$field->placeholder = 'Click to Select a Category';
			$field->choices = $choices;
		}
		return $form;
	}

You want that people can submit an event in an empty category :)

For the categories, here a solution :

$my_post = array(
			'post_title' => $_POST['input_'. $formEventTitle],
			'post_status' => 'pending',
			'post_content' => $_POST['input_'. $formEventDescription],
			'EventStartDate' => $_POST['input_'. $formStartDate],
			'EventCost' => $_POST['input_'. $formCost],
			'Venue' => $venuesubmit,
			'Organizer' => $organizersubmit,
			'EventURL' => $_POST['input_'. $formURL],
			'EventShowMap' => 'true',
                         //HERE THE ADDED CODE
			'tax_input'    => array(
				'tribe_events_cat'     => $formCategoryID,				
			),		
		);

Not sure if anyone still monitors this, but had a question on the "venue/organizer" dropdown.

We want to have a form that the user can enter in their name (the organizer) the location (venue name) and have preset categories. This appears to be grabbing existing venues/organizers in ECP. Is it not possible to send these as new items (single line text)?

We originally tried to do this with the Gravity Form example here: https://docs.gravityforms.com/calendar-events-webhooks-addon-wp-restapi/ but this does not seem to have an option for venue/organizer that we can figure out.

I get the following and the form doesn’t display:

Fatal error: Call to undefined function media_sideload_image() in/var/www/vhosts/wps1.ismysite.co.uk/httpdocs/wp-content/themes/vivacity/functions.php on line 97

I came across the same thing just now, but found in the docs for media_sideload_image() that you need to include the required files. This worked for me:

// Include media files
if ( !function_exists( 'media_sideload_image' ) ) {
    require_once( ABSPATH . 'wp-admin/includes/media.php' );
    require_once( ABSPATH . 'wp-admin/includes/file.php' );
    require_once( ABSPATH . 'wp-admin/includes/image.php' );
}

// Upload the submitted image to the latest event in the Media Library
if ( media_sideload_image( $featured_image_url, $event_id ) ) {

    // Get the latest uploaded image
    $attachments = get_posts( [
        'post_type'      => 'attachment',
        'posts_per_page' => 1,
        'post_status'    => null,
        'post_mime_type' => 'image'
    ] );
    foreach ( $attachments as $attachment ) {
        $latestuploadid = $attachment->ID;
    }
    
    // Set the image to the latest event Featured Image
    update_post_meta( $event_id, '_thumbnail_id', $latestuploadid );
}

By the way, @leepettijohn, I set my whole form up on my own and got stuck on the featured image. Your code is very similar to mine. :) Thanks for the idea on uploading the image to the media library and then retrieving it.