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Event Notes

Event Notes

  • Event Name:
  • Location:
  • Date:
  • Conference format: (number of days, tracks, and speakers)

Talk

  • Talk topic:
  • Length:
  • Q&A: (yes/no, and is it included or separate to total talk length?)
  • Format: (16:9/4:3)
  • Start time:
  • Room:
  • Attendees: (number? mostly designers/developers?)
  • Translation?: (live, or turn-by-turn?)

Checklist

  • Has code of conduct
  • Fee agreed
  • Travel and accomodation expenses agreed
  • Talk title sent
  • Talk description sent
  • Bio sent
  • Photo sent
  • Read relevant travel advice (e.g. https://gov.uk/foreign-travel-advice)
  • Visa arranged
  • Passport up to date
  • EHIC up to date (Europeans only)
  • Travel insurance arranged
  • Hotel booked
  • Travel booked
  • Travel money ordered

Venue

  • Name, location, contact details
  • [Photos of the venue]
  • [Map screenshots]

Organisers

  • Name, contact details

  • Name, contact details

  • Website: http://

  • Twitter account: @

  • Twitter hashtag: #


Hotel

  • Name:
  • Address:
  • Nights staying:
  • [Map screenshots]

Country

A good place to find country-specific information is https://www.gov.uk/foreign-travel-advice/

  • Currency:
  • Exchange rate:
  • Visa arrangements: (do I need to arrange a business visa?)
  • Weather:
  • Emergency number: (in most European countries, this is 112)
  • Country notes (e.g. local laws and customs, useful phrases)

Travel itinerary

  • Travel arrangements to hotel:
  • Travel arrangements to venue:
  • [Map screenshots]

Full event schedule


Packing list

  • Passport
  • EHIC (Europeans only)
  • Laptop
  • Slide clicker
  • HDMI cables
  • Pants
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