Archive:
⇨ Fall 2017 Calendar
- Catering coordination -- Vanessa Luna:
Vanessa.Luna@colorado.edu - Promotion: Email and flyers -- Emily Adams:
emilyadams@colorado.edu
If you would like to host a speaker, or be a speaker, please check the calendar to find a free slot.
- If you see that a Slot is free, you are the speakers host, and you are CS faculty, you should have edit access to the calendar.
- For the day in question, enter the speakers name, institution and be sure to include your name as host.
- Two weeks before the event (or earlier, if possible), get details from the speaker about the title of their talk, its abstract and their bio for flyers. Post these details in the Slack channel
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If you see that a slot is not free, you can discuss scheduling changes in this Slack channel.
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If you email me (Matthew Hammer) with scheduling requests, I'll email you back a link to this document, and a link to the Slack scheduling channel.
I want to have scheduling discussions in the Slack channel, not over email, because it provides a public forum to discuss the schedule, which affects us all. Further, when newcomers enter the discussion, they can read the backlog to see why the schedule is the way that it is. This system replaces private emails, which provide less transparency to the CS faculty.
For slots not on the calendar (other days/times): Please do these four things:
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First: The main issue is room availability. In the past, Vanessa has helped folks find rooms for colloquium slots that are outside the ordinary schedule. ** However, going forward, hosts (not CS staff members) are required to find an available room at a time that works. Go here: http://www.colorado.edu/engineering-facultystaff/facilities/scheduling-rooms (and here: https://vems1.colorado.edu/).
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At least two weeks prior to the event: If you want food/refreshments, coordinate with Vanessa, and plan to provide source of payment.
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At least two weeks prior to the event: If you want the event recorded, coordinate with Andrew Bartlett and check his availability. These recordings also have a monetary cost that the department pays each year billed by OIT. The department may ask you for reimbursement. To coordinate with Andy, send him email, and CC Colin in your request:
- Andrew Phillips Bartlett Andrew.Bartlett@colorado.edu and
- Colin Sean Mahoney Colin.S.Mahoney@Colorado.EDU
Note that if you want to post these videos publicly, you probably need to provide closed captions (~$2.50/min): https://oit.colorado.edu/services/consulting-professional-services/captioning
- At least two weeks prior to the event: If you want the event promoted on the mailing list, and posters to be created for the engineering center, please collect a title, abstract, and bio from the speaker. Send this information to Emily Adams (CC’d), and CC Matthew Hammer, the colloquium chair.