- Start and stop meeting promptly
- Agenda created in advance; no agenda, no meeting
- Minutes recorded and sent around after meeting so everyone can recall results
- One speaker at a time; no interrupting talker
- Send material in advance, since reading is faster
- Action items at the end of meeting, so know what each should do as a result of the meeting
- Schedule the next meeting
This is how you can have great meetings, stop wasting time and get productive.
- The meeting starts timely, no matter if everybody is there. No waiting, no calling, be precise.
- The meeting stops timely, no longer meetings should happen, respect the time of others.
- Agenda is a plan for the meeting, it gives people idea, why they meet, and lets them prepare. No plan - no meeting.
- Minutes - it is recorded, what was discussed and decided to inform others, to not to rediscuss and redecide in the future
- PDFs are sent in advance, no time to read 20-200 pages of documentation in the meeting - sets common context.
- Action items are very important, otherwise responsibilities are not clear. Artifact/Action + One Responsible Person
- The next meeting is so much easier to schedule when people see each other. Do it SAMOSAS too and keep it short amd productive.