Exports comments from a MS Word document to Excel and associates them with the heading paragraphs

comments2xlsx.vb

Sub exportComments()
    ' Exports comments from a MS Word document to Excel and associates them with the heading paragraphs
    ' they are included in. Useful for outline numbered section, i.e. 3.2.1.5....
    ' Thanks to Graham Mayor, http://answers.microsoft.com/en-us/office/forum/office_2007-customize/export-word-review-comments-in-excel/54818c46-b7d2-416c-a4e3-3131ab68809c
    ' and Wade Tai, http://msdn.microsoft.com/en-us/library/aa140225(v=office.10).aspx
    ' Need to set a VBA reference to "Microsoft Excel 14.0 Object Library"
    ' Go to the Tools Menu, and click "Reference"

    Dim xlApp As Excel.Application
    Dim xlWB As Excel.Workbook
    Dim i As Integer, HeadingRow As Integer
    Dim objPara As Paragraph
    Dim objComment As Comment
    Dim strSection As String
    Dim strTemp
    Dim myRange As Range

    xlApp = CreateObject("Excel.Application")
    xlApp.Visible = True
    xlWB = xlApp.Workbooks.Add 'create a new workbook
    With xlWB.Worksheets(1)

        ' Create Heading
        HeadingRow = 1
        .Cells(HeadingRow, 1).Formula = "Comment"
        .Cells(HeadingRow, 2).Formula = "Page"
        .Cells(HeadingRow, 3).Formula = "Paragraph"
        .Cells(HeadingRow, 4).Formula = "Comment"
        .Cells(HeadingRow, 5).Formula = "Reviewer"
        .Cells(HeadingRow, 6).Formula = "Date"

        strSection = "preamble" 'all sections before "1." will be labeled as "preamble"
        strTemp = "preamble"
        If ActiveDocument.Comments.Count = 0 Then
            MsgBox("No comments")
            Exit Sub
        End If

        For i = 1 To ActiveDocument.Comments.Count
            myRange = ActiveDocument.Comments(i).Scope
            strSection = ParentLevel(myRange.Paragraphs(1)) ' find the section heading for this comment

            'MsgBox strSection
            .Cells(i + HeadingRow, 1).Formula = ActiveDocument.Comments(i).Index
            .Cells(i + HeadingRow, 2).Formula = ActiveDocument.Comments(i).Reference.Information(wdActiveEndAdjustedPageNumber)
            .Cells(i + HeadingRow, 3).Value = strSection
            .Cells(i + HeadingRow, 4).Formula = ActiveDocument.Comments(i).Range
            .Cells(i + HeadingRow, 5).Formula = ActiveDocument.Comments(i).Initial
            .Cells(i + HeadingRow, 6).Formula = Format(ActiveDocument.Comments(i).Date, "dd/MM/yyyy")
            .Cells(i + HeadingRow, 7).Formula = ActiveDocument.Comments(i).Range.ListFormat.ListString
        Next i
    End With
    xlWB = Nothing
    xlApp = Nothing
End Sub


Function ParentLevel(ByVal Para As Word.Paragraph) As String
    'From Tony Jollans
    ' Finds the first outlined numbered paragraph above the given paragraph object
    Dim ParaAbove As Word.Paragraph
    ParaAbove = Para
    sStyle = Para.Range.ParagraphStyle
    sStyle = Left(sStyle, 4)
    If sStyle = "Head" Then
        GoTo Skip
    End If
    Do While ParaAbove.OutlineLevel = Para.OutlineLevel
        ParaAbove = ParaAbove.Previous
    Loop
Skip:
    strTitle = ParaAbove.Range.Text
    strTitle = Left(strTitle, Len(strTitle) - 1)
    ParentLevel = ParaAbove.Range.ListFormat.ListString & " " & strTitle
End Function

This doesn't work with Microsoft Excel 16.0 Object Library or documents with a comment on the very first header. I created a fork which fixes these things if you'd like to update this one.

https://gist.github.com/Zmegolaz/32a02cad49cd6ff068af06c3f10c8375