How connect with remote people via livestream, recordings or webinars.

streaming-recording-webinars.md

Streaming, recording, webinars

Below are instructions how to get streaming, recording or webinars working.

Setup livestream

Livestreaming of a meetup is a great opportunity for people who cannot be present otherwise (e.g. other responsibilities or because they are located elsewhere). However, unless expensive technical equipment is used and lots of social media interaction happens, the quality of a livestream will not replace the actual physical meetup experience.

Method of choice: youtube.

Needed before going live:

• Webcam (from MacBook Air)
• External microphone (needed for good sound, we have this one from BOYA)
• Google login for Youtube (we created one for R-Ladies Lausanne)
• When using for the first time enable live streaming 24 hours in advance (!).
• Make sure you notify the presenting people about the livestream too.
• Solid WiFi.

Here is the documentation used to figure all this out:

• https://support.google.com/youtube/answer/2853700 > option webcam
• FAQ: https://support.google.com/youtube/answer/6273849?hl=en

Instructions

On an MacBook Air, these are the steps to make it work:

1. Plug in external microphone (should be on off/smartphone).
2. Checkout sound settings: make sure the extermal microphone appears, set to max volume.
3. Remove speaker volume.
4. Connect laptop to power.
5. Go to https://www.youtube.com/webcam
6. Add title, description, change to Science & Technology category.
7. Add Logo as tumbnail.

During streaming

Make sure somebody is taking care of questions and possible pointers to technical issues.

After streaming

To manage video after streaming use the dashboard: https://www.youtube.com/live_dashboard

Tentative title

Type-of-talk // Meetup #k // R-Ladies your-city

e.g.

ThundeR talks // Meetup #4 // R-Ladies Lausanne

Tentative description

R-Ladies your-city meetup on Date @ Location.

Agenda:
1. ..
2. ..
3. ..

Slides:
Link-to-github-folder

CoC: https://github.com/rladies/starter-kit/wiki/Code-of-Conduct

ℹ️ Link-to-meetup
🌐 Link-to-website (if available)
💻 Link-to-github-repo
❓Get in touch and ask questions via https://twitter.com/your-twitter-handle

🔴 Technical disclaimer: this recording is done with an ordinary MacBook webcam and external microphone. Apologies for any technical issues.

For example:

R-Ladies Lausanne meetup on June 7, 2018 @ ImpactHub Lausanne (https://www.facebook.com/impacthublausanne/).

Agenda:
1. "Talking in Circos - circular visualisation in R" by Liza Darrous
2. "Computational text analysis using 'quanteda' " by Susan Kamal
3. "Diving into #tidytuesday - a weekly social data project" by Andrea and Sina

Slides:
https://github.com/rladies/meetup-presentations_lausanne/tree/master/20180607_thundeR/

CoC: https://github.com/rladies/starter-kit/wiki/Code-of-Conduct

ℹ️ https://www.meetup.com/rladies-lausanne/events/250462129/
🌐 https://rladieslausanne.github.io/
💻 https://github.com/rladies/meetup-presentations_lausanne
❓ Get in touch and ask questions via https://twitter.com/rladieslausanne

Technical disclaimer: this recording is done with an ordinary MacBook webcam and external microphone. Apologies for any technical issues.

Recordings

A livestream via youtube will automatically generate a recording.

Alternatively, the meetup can be recorded using some software (e.g. quicktimeplayer), which is then uploaded to a streaming service like vimeo or youtube. However, these recordings will create quite large file sizes, and uploading such a file to youtube can take long, depending on the internet connection.

Webinar

Method of choice: ZOOM.

Great for interaction with the audience.

R-Ladies Global has an account with Zoom that can be set up for events to be streamed direct to an audience.

In order to get your event its own Zoom webinar, follow the following steps:

1. Decide date, time and title
2. Contact Gabriela de Queiroz with your details.
3. You will be provided with a link, log in details and alternative phone numbers.

The Zoom interface is very intuitive. The speaker can share slides or video from their computer, there is a chatbox for use during sessions and multiple speakers can use the microphone at once (though this can be confusing).

Some tips for making your zoom webinar a successful event:

• Try a pre-session warm up. If you request the session to open before your official start time, you can spend 15 minutes or so as host chatting to your guests either in the chatbox or via audio. This can be a great way to foster community with your guests and to provide information about other services your chapter offers.
• You can use the zoom sessions to record video and audio to post on other media at a later time, or to record great talks being given. Be aware that only the host can record, so make sure you know who is down as the host!
• You can use zoom as a live tool to livestream your events to your community members who can't attend in-person meet ups. It's recommended the presenter present from the same computer that's running the livestream so the remote guests can see slides. A podcasting microphone for the speaker is also recommended but may not be absolutely necessary.

Good luck!