- what & how do you want things filmed
- 1 camera per room, 2?
- roaming camera to capture atmosphere
- 1 minute feedback/interviews
- Sound
- full control of venue sound recording
- independant sound recording setup?
- mic on each speaker?
- camera mic only backup?
- record before beginning of session
- ensure a proper brief has been assembled for video editors before editing
- design assets, including fonts
- naming conventions: titles
- descriptions of content and format
- provide design/template of thumbnail/bumper frames
- define which Creative Commons license
- Setup paid vimeo account
- provide access to video team to upload
- add Credits (video crew, and speaker?)
- Create and customize event channel
- Get info from speakers
- Portrait photo
- bio
- links: twitter/web/etc.
- session intro
- slides (if available)
- Prior to Session
- Check water is available for speaker
- Force people to use all available space
- Ensure speaker has everything to setup
- Get slides from speaker (share/tweet slides)
- After session
- thank speaker
- give next session details & break
- Placeholder slide w/ link to session feedback
- ask speaker how it went
- get feedback on setup and environment (lighting, sound etc)
- consider asking speaker to mention next session info
- Slide with info about next session(s)
- Speaker to side of screen, NOT in front
- Introduce speaker
- Q&A, ensure speaker (or team) repeat question for everyone (& camera) to hear
- Write content and updates before the event
- Automate content to display at set times with defined rules
- Display the days Schedule on homepage
- Link to current and next session(s) on homepage
- Media assets page with logos, badges, brand guidelines
- Automate posts with tool like buffer
- 5 minutes before the end of a session, tweet info/link to next session
- half-way through session tweet link to commit feedback on session
- repeat informative tweets, meetings/drinks details etc
- Have ethernet connection for speakers with prioritized bandwidth allocated
- Ensure delegates download all pre-requisite packages prior to attending
- Local proxy for resources that require downloading
- USB sticks (sponsored/customised?) with pre-requisite resources/packages
- Additional facilitator to support main trainer
- Slides/Materials available prior/beginning of workshop