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Created June 7, 2021 15:48
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Meetings - SAMOSAS

Meetings - SAMOSAS


  • Start and stop meeting promptly
  • Agenda created in advance; no agenda, no meeting
  • Minutes recorded and sent around after meeting so everyone can recall results
  • One speaker at a time; no interrupting talker
  • Send material in advance, since reading is faster
  • Action items at the end of meeting, so know what each should do as a result of the meeting
  • Schedule the next meeting

Explanation

This is how you can have great meetings, stop wasting time and get productive.

  • The meeting starts timely, no matter if everybody is there. No waiting, no calling, be precise.
  • The meeting stops timely, no longer meetings should happen, respect the time of others.
  • Agenda is a plan for the meeting, it gives people idea, why they meet, and lets them prepare. No plan - no meeting.
  • Minutes - it is recorded, what was discussed and decided to inform others, to not to rediscuss and redecide in the future
  • PDFs are sent in advance, no time to read 20-200 pages of documentation in the meeting - sets common context.
  • Action items are very important, otherwise responsibilities are not clear. Artifact/Action + One Responsible Person
  • The next meeting is so much easier to schedule when people see each other. Do it SAMOSAS too and keep it short amd productive.
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