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Accessible PowerPoint presentations

Accessible PowerPoint presentations

Make your slides available

  • Share your slides
  • Before the meeting starts ideally
  • Or at the beginning of the presentation
  • So people can follow at their own pace

When speaking

  • Turn the camera of the person speaking on
  • Speak clearly (but not slowly)

Make content available in different ways

  • Add speaker notes
  • Turn on auto subtitles or captions if you can
  • Consider sharing alternative formats like HTML or audio

Turn on accessibility checker

  • On the tool bar, go to “Review” then “Check Accessibility”
  • Or search for “Accessibility”
  • Keep it running while you work
  • Re-open checker from link in bottom left

Graphic design

  • Keep the design simple
  • Use a san-serif font, like Arial
  • Minimum 18pt font size
  • Avoid low contrast text
  • Avoid using colour as the only means of conveying information
  • Avoid using text in images
  • Add an off-white slide background colour for people with dyslexia

Content

  • Aim for no more than 6 words per line
  • Aim for no more than 7 lines per slide
  • Add alt text to images (unless they are decorative)
  • Explain visual information when presenting
  • Use simple language
  • Check reading order
  • Add meaningful hyperlink text
  • Give every slide a unique title
  • Warn users about sensitive content with TW (trigger warning) or CW (content warning)

Tables

  • Use tables for simple data
  • Don't use tables for layout
  • Don't merge cells or nest tables
  • Make sure tables have header rows with descriptive text

Animation and transitions

  • Don't use animation or transitions

Further reading

@benjystanton
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benjystanton commented Nov 29, 2021

Shared this page on Twitter. Some things to capture here from the replies https://twitter.com/benjystanton/status/1464913787941793793?s=20

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