SJAC-DocCloud.md

#Working with Document Cloud in the SJAC site

All of the documents updated to your SJAC Document Cloud account will be automatically pulled into the Reports Page.

Adding documents

Sign into documentcloud.org, then click on new documents to upload documents from your computer.

Document Data

The reports page looks for the following information for each document:

• Title
• Description
• document data: cateogry
• source

All other information, like the document thumbnail, number of pages etc. are generated automatically within Document Cloud.

##Editing Document Description, and Source

To edit the Description, select a document, and then click on the dropdown titled edit and select Edit Document Info. A popup will appear that allows you to edit the description, source and title.

Editing Document Data (category)

Select the documents you wish to tag with a category (you can select one at a time or click and drag to batch tag them).

Then you will have a window come up, where you add category to the left, and the appropriate category itself to the right, such as torture, infrastructure, attacks etc. If you want to add two categories, leave a space between categories.

These categories will determine how the SJAC site sorts between the documents, so if the syntax does not match, the SJAC site will not sort the documents correctly.

Language

Right now we've only uploaded English Documents, so reports are only appearing on the English site. We have three options for languages:

1. Show English documents on all language sites
2. Upload all different language documents and show all on all SJAC language sites
3. Upload French documents, and then tag them as French in the Edit Document Info section, and then Development Seed will write the code to make the French SJAC site pull only French docs.

Just contact Dave Johnson for any questions or requests regarding languages and reports.

##Adding Annotations

All public annotations added to your docs will appear to users viewing the documents.

After uploading your files to Document Cloud, click on the document you wish to annotate and click open.

Once you've opened the document, click on the add a public note if you wish viewers to see this annotation, or click on add a private note if you only want account administrators to see the annotation.

Then click and drag to highlight the area you wish to annotate.

This window will appear, with fields for the title and description of your annotation.