Checklist for NgColombia Communities 🚀

ngcolombia-checklist.md

NgColombia Checklist

💻 = If Workshop

3 Months before 😁

• Pick a date and book the venue. Make sure it has: Internet, A/C, Coffee, comfortable chairs, good video beam, easy access, mics, etc.

2 Months before 😀

• Contact speakers and check availability. Try at least 1 international. Talks should last betweet 15-25 minutes.
• 💻 Make a outline of the workshop

1 Month before 😃

• Speakers
  • Collect their data into excel file: Name, Tagline, Twitter, Photo, etc.
  • Determine if speakers will need their laptop or not
  • Check their presentations constantly until they align with these standards
• Design the graphic post of the event
• Write draft of the event
• 💻 Finish the workshop details and beta test it with a beginner to spot errors or bugs
  • Make sure it has ths organizers' contacts at the end to ensure they can follow up with questions

2 Weeks before 🙂

• Publish event on Meetup.com with:
  • Logistics: Venue, parking options, accessibility conditions of the building, food available
  • Considerations: Things to bring, knowledge to have into account, tutorials to carry out before the event, articles to read, etc.
  • Speakers: Names, Taglines, Topics, Twitter accounts
• Publish graphic post on Twitter
• 💻 Contact volunteers and check availability

1 Week before 😧

• Notify members through Meetup.com email system
• Notify through Slack
• Let the venue know the required conditions: Tables, chairs, coffee, etc.
• Design the introductory presentation with: Agenda, Gifts, Volunteers, CoC, Organizers' emails for further support, Feedback form, etc.
• Create the Feedback form for the event
• 💻 Have a call with the mentors to explain the methodology

3 Days before 😨

• Order snacks (Vegan and Meat), but leave a variant amount in case you have more attendees than expected
• Draft the tweets to be published during the event

1 Day before 😱

• Bring infrastructure with you (power outlets and internet router)
• Bring SWAG with you (stickers, bags, bottles, etc.). For both, attendees and volunteers

40 Minutes before 💀

• Test microphones and volume
• Leave the video beam setup ready for the presenter and the speakers
• 💻 Set the electric and internet infrastructure

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🚀 EVENT DAY 🚀

• Logistics

  • Take pictures and publish on Twitter with the already prepared copy's
  • Check how many people have arrived and order the variant amount of snacks accordingly
  • Have someone receive, place, and hand the snacks to the attendees
  • Have someone register people as they come

• MC

  • Talk to the audience often, make sure they are feeling ok, following the topics, and comfortable
  • Check how many people have arrived and order the variant amount of snacks accordingly
  • Have someone receive, place, and hand the snacks to the attendees
  • Present the feedback form at the end

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  1 Week after 🧔

  • 💻 Rate speakers fitness for future events