Skip to content

Instantly share code, notes, and snippets.

Embed
What would you like to do?
Checklist for NgColombia Communities πŸš€

NgColombia Checklist

πŸ’» = If Workshop

3 Months before 😁

  • Pick a date and book the venue. Make sure it has: Internet, A/C, Coffee, comfortable chairs, good video beam, easy access, mics, etc.

2 Months before πŸ˜€

  • Contact speakers and check availability. Try at least 1 international. Talks should last betweet 15-25 minutes.
  • πŸ’» Make a outline of the workshop

1 Month before πŸ˜ƒ

  • Speakers
    • Collect their data into excel file: Name, Tagline, Twitter, Photo, etc.
    • Determine if speakers will need their laptop or not
    • Check their presentations constantly until they align with these standards
  • Design the graphic post of the event
  • Write draft of the event
  • πŸ’» Finish the workshop details and beta test it with a beginner to spot errors or bugs
    • Make sure it has ths organizers' contacts at the end to ensure they can follow up with questions

2 Weeks before πŸ™‚

  • Publish event on Meetup.com with:
    • Logistics: Venue, parking options, accessibility conditions of the building, food available
    • Considerations: Things to bring, knowledge to have into account, tutorials to carry out before the event, articles to read, etc.
    • Speakers: Names, Taglines, Topics, Twitter accounts
  • Publish graphic post on Twitter
  • πŸ’» Contact volunteers and check availability

1 Week before 😧

  • Notify members through Meetup.com email system
  • Notify through Slack
  • Let the venue know the required conditions: Tables, chairs, coffee, etc.
  • Design the introductory presentation with: Agenda, Gifts, Volunteers, CoC, Organizers' emails for further support, Feedback form, etc.
  • Create the Feedback form for the event
  • πŸ’» Have a call with the mentors to explain the methodology

3 Days before 😨

  • Order snacks (Vegan and Meat), but leave a variant amount in case you have more attendees than expected
  • Draft the tweets to be published during the event

1 Day before 😱

  • Bring infrastructure with you (power outlets and internet router)
  • Bring SWAG with you (stickers, bags, bottles, etc.). For both, attendees and volunteers

40 Minutes before πŸ’€

  • Test microphones and volume
  • Leave the video beam setup ready for the presenter and the speakers
  • πŸ’» Set the electric and internet infrastructure

πŸš€ EVENT DAY πŸš€

  • Logistics

    • Take pictures and publish on Twitter with the already prepared copy's
    • Check how many people have arrived and order the variant amount of snacks accordingly
    • Have someone receive, place, and hand the snacks to the attendees
    • Have someone register people as they come
  • MC

    • Talk to the audience often, make sure they are feeling ok, following the topics, and comfortable
    • Check how many people have arrived and order the variant amount of snacks accordingly
    • Have someone receive, place, and hand the snacks to the attendees
    • Present the feedback form at the end

    1 Week after πŸ§”

    • πŸ’» Rate speakers fitness for future events
Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
You can’t perform that action at this time.